<div dir="ltr"><div><p style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">HI Hotties, <br></span></font></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><br></span></font></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The HOT community hosted three community calls this week to talk about the Executive Director Transition and timing. The following is a summary and some actions. Harry, Russell and Heather facilitated these meetings. Notes and audio clips can be below. </span></font></p><font><br></font><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">All: Your support and help during this time is most appreciated. </span></font></p><font><br></font><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">These were attended by a total of 17 people with some people attending multiple calls. There are 86 members of HOT.  It is my understanding that there is about 1000 people on the main HOT mailing list. </span></font></p><font><br></font><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">The descriptive summary of attendees: Membership chair, HOT Board members (current), HOT Board Member candidates, HOT Staff, HOT members and HOT community contributors. </span></font></p><font><br></font><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:bold;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">About the Executive Director (Transition, interim plans)</span></font></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">A draft description of the roles and responsibilities was discussed and written. These can be found in the community call notes. There were some opinions and inquiries into whether an interim Executive Director was required.</span></font></p><font><br></font><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Some actions:</span></font></p><ol style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:decimal;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Provide a full job description of the current Executive Director </span></font></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Owner: Kate, Status: requested</span></font></p></li></ul><li dir="ltr" style="list-style-type:decimal;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Provide a full, public Executive Director Transition plan </span></font></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Owner: Heather/Board Status: Drafted, need ED, current Board permission to share, Some items are confidential (eg. staff and partner management)</span></font></p></li></ul><li dir="ltr" style="list-style-type:decimal;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Consult with HOT’s advisor, Allen Gunn of Aspiration on the Executive Director Transition plan, Interim Executive Director job description and legal next steps </span></font></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Owner: Heather, Status: Email sent</span></font></p></li></ul><li dir="ltr" style="list-style-type:decimal;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Interim Executive Director Job Description to be shared<br></span></font></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Owner: Board (current)</span></font></p></li></ul><li dir="ltr" style="list-style-type:decimal;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Provide next steps to community and membership </span></font></p></li><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:circle;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Owner: Heather, Board. To be sent within the next 24 hours.  </span></font></p></li></ul></ol><font><br></font><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:bold;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">About the timing of the Announcement</span></font></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Harry and Heather explained to the attendees about the Board (current) decision and timing of the announcement.  This is a rare situation. Most Boards and Executive Directors do not change at the same time.</span></font></p><font><br><br></font><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Some actions:</span></font></p><font><br></font><ol style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr" style="list-style-type:decimal;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Governance Working Group to write best practices for managing Board transition</span></font></p></li><li dir="ltr" style="list-style-type:decimal;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Membership Chair and election committee to write up their recommendations for improvement to this process.</span></font></p></li></ol><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"> </span></font></p><font><br></font><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:bold;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Call notes</span></font></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><a href="https://docs.google.com/a/hotosm.org/document/d/1_ROKF4phcsWiXinH2hfaeEu0ol0PTwcLiIDaPH9XtkU/edit#heading=h.g9e6w2lzdd00" style="text-decoration:none" target="_blank"><span style="font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">CommunityCall#1</span></a><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"> </span></font></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><a href="https://docs.google.com/a/hotosm.org/document/d/16AedVPST5-lOcUT12Vb7ZWIu7-qpPa6xtIpb0C-uhrA/edit" style="text-decoration:none" target="_blank"><span style="font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">CommunityCall#2</span></a><span style="font-family:Arial;color:rgb(31,73,125);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">   </span></font></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><a href="https://docs.google.com/a/hotosm.org/document/d/1bMNE8IPy3DAAVih60zSfenQ18bs962Lkn2MAZar_uds/edit#heading=h.g9e6w2lzdd00" style="text-decoration:none" target="_blank"><span style="font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">CommunityCall#3</span></a></font></p><font><br><br></font><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:bold;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Call recordings</span><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"> (each about 1 hour)</span></font></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><a href="https://www.dropbox.com/s/9xww233zit7vf34/HOT_Community_Chat_1_March_11_2015.mp3?dl=0" style="text-decoration:none" target="_blank"><span style="font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">MumbleRecordingCC1</span></a></font></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><a href="https://www.dropbox.com/s/7m38rmzyyzjgcqc/HOT_Community_Call_2_March_12_2015.mp3?dl=0" style="text-decoration:none" target="_blank"><span style="font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">MumbleRecordingCC2</span></a></font></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><a href="https://www.dropbox.com/s/v3e9e8ckalgp7z3/HOT_CommunityCall_3_2015-03-12.mp3?dl=0" style="text-decoration:none" target="_blank"><span style="font-family:Arial;color:rgb(17,85,204);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:underline;vertical-align:baseline">MumbleRecordingCC3</span></a></font></p><font><br></font><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><br></span><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline">Thank you,</span></font></p><font><br><br></font></div><font>Heather <br></font><div><div><p style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:15px;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline"><br></span></p><div><div><div dir="ltr"><div>Heather Leson<br><a href="mailto:heatherleson@gmail.com" target="_blank">heatherleson@gmail.com</a><br>Twitter: HeatherLeson <br>Blog: <a href="http://textontechs.com" target="_blank">textontechs.com</a><br></div></div></div></div>
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