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<p class="part" data-startline="3" data-endline="3"
style="box-sizing: border-box; margin: 0px 0px 16px; position:
relative; color: rgb(51, 51, 51); font-family: -apple-system,
BlinkMacSystemFont, "Segoe UI", "Helvetica
Neue", Helvetica, Roboto, Arial, sans-serif, "Apple
Color Emoji", "Segoe UI Emoji", "Segoe UI
Symbol"; font-size: 16px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: 400; letter-spacing: 0.35px; orphans: 2; text-align:
start; text-indent: 0px; text-transform: none; white-space:
normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width:
0px; background-color: rgb(255, 255, 255); text-decoration-style:
initial; text-decoration-color: initial;">OSMF Members,</p>
<p class="part" data-startline="5" data-endline="5"
style="box-sizing: border-box; margin: 0px 0px 16px; position:
relative; color: rgb(51, 51, 51); font-family: -apple-system,
BlinkMacSystemFont, "Segoe UI", "Helvetica
Neue", Helvetica, Roboto, Arial, sans-serif, "Apple
Color Emoji", "Segoe UI Emoji", "Segoe UI
Symbol"; font-size: 16px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: 400; letter-spacing: 0.35px; orphans: 2; text-align:
start; text-indent: 0px; text-transform: none; white-space:
normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width:
0px; background-color: rgb(255, 255, 255); text-decoration-style:
initial; text-decoration-color: initial;">The Board was so pleased
with the “screen-to-screen” face time during our virtual retreat
in March that we decided to experiment in April with a regular
board meeting using video conference software. We tried Big Blue
Button, an open-source solution hosted by cloud68. That was pretty
successful, though a few observers complained of audio problems.
We decided to follow up with an unscheduled mid-month video chat.
On one hand, we wanted to test the software some more. On the
other, we wanted to update each other on what Board business we’re
working on – no decisions, just “where are we on this, and do you
need help with it?”</p>
<p class="part" data-startline="7" data-endline="7"
style="box-sizing: border-box; margin: 0px 0px 16px; position:
relative; color: rgb(51, 51, 51); font-family: -apple-system,
BlinkMacSystemFont, "Segoe UI", "Helvetica
Neue", Helvetica, Roboto, Arial, sans-serif, "Apple
Color Emoji", "Segoe UI Emoji", "Segoe UI
Symbol"; font-size: 16px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: 400; letter-spacing: 0.35px; orphans: 2; text-align:
start; text-indent: 0px; text-transform: none; white-space:
normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width:
0px; background-color: rgb(255, 255, 255); text-decoration-style:
initial; text-decoration-color: initial;">The May mid-month
meeting ran 45 minutes. On the technical side, the meeting was
flawless – both audio and video were clear, and the connections
were solid. On the business side, we discovered that a mid-month
status update was useful.</p>
<p class="part" data-startline="9" data-endline="9"
style="box-sizing: border-box; margin: 0px 0px 16px; position:
relative; color: rgb(51, 51, 51); font-family: -apple-system,
BlinkMacSystemFont, "Segoe UI", "Helvetica
Neue", Helvetica, Roboto, Arial, sans-serif, "Apple
Color Emoji", "Segoe UI Emoji", "Segoe UI
Symbol"; font-size: 16px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: 400; letter-spacing: 0.35px; orphans: 2; text-align:
start; text-indent: 0px; text-transform: none; white-space:
normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width:
0px; background-color: rgb(255, 255, 255); text-decoration-style:
initial; text-decoration-color: initial;">It was so useful that we
will now hold regular mid-month status updates using Big Blue
Button. These video chats are only for status updates on action
items that board members are working on, a purpose for which we
have mostly used board-internal emails and IRC in the past. We
only take decisions at board meetings (and by circular, formally
confirmed in board meetings). These chats aren’t proper board
meetings, so we will not make board decisions there. They also
lack other trappings of board meetings: We will not have an
agenda, just a list of issues on which one or more of us want a
status update from the Board member(s) working on them.</p>
<p class="part" data-startline="11" data-endline="11"
style="box-sizing: border-box; margin: 0px 0px 16px; position:
relative; color: rgb(51, 51, 51); font-family: -apple-system,
BlinkMacSystemFont, "Segoe UI", "Helvetica
Neue", Helvetica, Roboto, Arial, sans-serif, "Apple
Color Emoji", "Segoe UI Emoji", "Segoe UI
Symbol"; font-size: 16px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: 400; letter-spacing: 0.35px; orphans: 2; text-align:
start; text-indent: 0px; text-transform: none; white-space:
normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width:
0px; background-color: rgb(255, 255, 255); text-decoration-style:
initial; text-decoration-color: initial;">We will not invite
outside observers to these mid-month video conferences. However,
to increase board transparency, we will publish summaries of them.
We will also continue to do our best to keep the public action
items list (which is part of our board meetings’ minutes) current.</p>
<p class="part" data-startline="13" data-endline="13"
style="box-sizing: border-box; margin: 0px 0px 16px; position:
relative; color: rgb(51, 51, 51); font-family: -apple-system,
BlinkMacSystemFont, "Segoe UI", "Helvetica
Neue", Helvetica, Roboto, Arial, sans-serif, "Apple
Color Emoji", "Segoe UI Emoji", "Segoe UI
Symbol"; font-size: 16px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: 400; letter-spacing: 0.35px; orphans: 2; text-align:
start; text-indent: 0px; text-transform: none; white-space:
normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width:
0px; background-color: rgb(255, 255, 255); text-decoration-style:
initial; text-decoration-color: initial;">We encourage you to tune
in to our regular monthly meetings, where we debate topics and
take decisions. Those meetings also use Big Blue Button, and we
will publish the link.</p>
<p class="part" data-startline="15" data-endline="15"
style="box-sizing: border-box; margin: 0px 0px 16px; position:
relative; color: rgb(51, 51, 51); font-family: -apple-system,
BlinkMacSystemFont, "Segoe UI", "Helvetica
Neue", Helvetica, Roboto, Arial, sans-serif, "Apple
Color Emoji", "Segoe UI Emoji", "Segoe UI
Symbol"; font-size: 16px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: 400; letter-spacing: 0.35px; orphans: 2; text-align:
start; text-indent: 0px; text-transform: none; white-space:
normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width:
0px; background-color: rgb(255, 255, 255); text-decoration-style:
initial; text-decoration-color: initial;">We also invite any OSM
groups to get in touch if they would like to use our Big Blue
Button server.</p>
<p class="part" data-startline="17" data-endline="18"
style="box-sizing: border-box; margin: 0px 0px 16px; position:
relative; color: rgb(51, 51, 51); font-family: -apple-system,
BlinkMacSystemFont, "Segoe UI", "Helvetica
Neue", Helvetica, Roboto, Arial, sans-serif, "Apple
Color Emoji", "Segoe UI Emoji", "Segoe UI
Symbol"; font-size: 16px; font-style: normal;
font-variant-ligatures: normal; font-variant-caps: normal;
font-weight: 400; letter-spacing: 0.35px; orphans: 2; text-align:
start; text-indent: 0px; text-transform: none; white-space:
normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width:
0px; background-color: rgb(255, 255, 255); text-decoration-style:
initial; text-decoration-color: initial;">Cheers,<br
style="box-sizing: border-box;">
apm</p>
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