<html><head><style type="text/css"><!-- DIV {margin:0px;} --></style></head><body><div style="font-family:garamond,new york,times,serif;font-size:12pt">Agreed, this is a good time to solidify how we work. And sorry for my absence today, just plain blankness of mind, no excuse.<br><br><div style="font-family: garamond,new york,times,serif; font-size: 12pt;"><div style="font-family: arial,helvetica,sans-serif; font-size: 10pt;">> Suggestions for discussion:<br>> <br>> a) Formalize membership, provide guidelines for attendance<br>> expectations and for notice when attendance is not possible. Perhaps<br>> two unexcused absences should lead to removal from SWG membership?<br><br>Thoughts:<br>- we need current informal members to state they want to be formal members.<br>- joining the group has criteria of foundation membership? anything else? is there an optimal size? honestly, i think we can keep this simple as possible, and just use best
judgement<br>- we'll need a secretary role to record absences and excuses.<br>- that removal policy keeps it simple. we should also allow people back if they recommit<br><br>> b) Provide guidelines for how many and which members should be in<br>> attendance for a meeting. Must the chair be in attendance? Must a<br>> board member be in attendance? How many members / what percentage of<br>> the membership?<br><br>So far from the Board, Henk and myself have been involved. I do think someone from the Board should be in attendance.<br><br>> c) What policy should we adopt regarding deliverables? It should<br>> recognize that SWG want to be reliable to OSMF, other WGs and<br>> ultimately the OSM community, but it should also recognize that SWG<br>> members are volunteers. Do deliverables have deadlines? How do we<br>> back each other up and continue to serve the community when "Real Life<br>>
Stuff" gets in the way for one member or another?<br><br>Deliverables have had deadlines so far. If deadlines aren't met, it happens with volunteers,<br>the group needs to quickly respond and reassign tasks if necessary.<br><br>> d) What would make SWG more effective?<br><br>Thanks for pushing this Richard.<br></div></div>
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