<html><head><meta http-equiv="Content-Type" content="text/html charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class="">Great, <div class=""><br class=""></div><div class="">Check with the ULB, if they have done things like RMLL, FOSDEM and so on, they should have a package deal specifically for such events. </div><div class="">About the dates: It depends on your target audience and local events (Belgian / ULB local). So not to close to holiday periods (summer is possible though) or when they are other global / EU / Local events attracting the same target audience. Having smaller local events to build up to the main event is however a smart choice. </div><div class=""><br class=""></div><div class="">Making this a free and accessible event is something I support you in completely. However, it is a big challenge. I didn’t like charging people 130 euros to go to Open Belgium 15 but even then it wasn’t nearly enough to cover for all the costs, even while doubling the amount of sponsors from last year. The fact that this was a commercial venue did not help us though. </div><div class=""><br class=""></div><div class="">Kind regards,</div><div class="">Pieter-Jan</div><div class=""><div apple-content-edited="true" class="">
<div style="color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div style="orphans: auto; text-align: start; text-indent: 0px; widows: auto; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; -webkit-text-stroke-width: 0px; word-spacing: 0px; white-space: normal; text-transform: none; letter-spacing: normal; color: rgb(0, 0, 0);" class=""><div style="color: rgb(0, 0, 0); letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div style="color: rgb(0, 0, 0); letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div style="color: rgb(0, 0, 0); letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><table border="0" cellspacing="0" cellpadding="0" width="470" style="color: rgb(0, 0, 0); font-family: Helvetica, Arial, sans-serif; width: 470px; background-color: rgb(255, 255, 255);" class=""><tbody class=""><tr valign="top" class=""><td style="border-right-width: 1px; border-right-style: solid; border-right-color: rgb(81, 176, 33); padding-right: 10px; width: 10px;" class=""><img src="https://s3.amazonaws.com/webapp.wisestamp.com/OpLWKLlPQ6ZzQb02DDLo_OK_LG_LOGO_SQUARE.png#logo" alt="photo" style="border: none; cursor: se-resize; border-top-left-radius: 50%; border-top-right-radius: 50%; border-bottom-right-radius: 50%; border-bottom-left-radius: 50%; width: 65px; max-width: 120px;" class=""></td><td style="font-size: 14px; font-family: Arial; color: rgb(100, 100, 100); padding-left: 10px;" class=""><div style="cursor: move;" class=""><b class="theme-font text-color">Pieter-Jan Pauwels</b><br class="">Community Coordinator, <span style="cursor: move;" class="">Open Knowledge Belgium</span></div><div style="color: rgb(141, 141, 141); font-size: 13px; padding: 5px 0px;" class=""><span style="display: inline-block;" class=""><span style="color: rgb(81, 176, 33);" class="">m: </span><a href="tel:+32 476 66 27 77" style="outline: none; cursor: pointer; color: rgb(141, 141, 141); text-decoration: none;" class="">+32 476 66 27 77</a></span> | <span style="display: inline-block;" class=""><span style="color: rgb(81, 176, 33);" class="">e: </span><a href="mailto:pieter-jan.pauwels@okfn.org" style="outline: none; cursor: pointer; color: rgb(141, 141, 141); text-decoration: none;" class="">pieter-jan.pauwels@okfn.org</a></span> | <span style="white-space: nowrap; display: inline-block;" class=""><span style="color: rgb(81, 176, 33);" class="">w: </span><span style="cursor: pointer;" class=""><a href="http://okfn.be" class="">okfn.be</a></span> </span></div></td></tr></tbody></table></div></div></div></div></div>
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<br class=""><div><blockquote type="cite" class=""><div class="">On 12 Mar 2015, at 10:11, Nicolas Pettiaux <<a href="mailto:nicolas@pettiaux.be" class="">nicolas@pettiaux.be</a>> wrote:</div><br class="Apple-interchange-newline"><div class="">
Hello Pieter-Jan,<div class=""><br class=""></div><div class=""><blockquote type="cite" class=""><div class="">-Organising Open Belgium 2015 cost OKFN Belgium around 3 months of fulltime work as organiser, with two other co-organisers and a communication partner. Something like this is even harder if it not your full time job and especially when your audience is spread around the globe.</div></blockquote>indeed. We have (abelli) the experience with the organisation at ULB of the RMLL 2013. See <a href="http://2013.rmll.info/" class="">http://2013.rmll.info</a></div><div class=""><br class=""><blockquote type="cite" class=""><div class="">-But having a location and ULB as a venue partner is a great advantage. You can use it’s proximity to the NL / DE border as a positive way to show that it is strategically located. Having a fixed point like that is good for your proposal. </div></blockquote>I am quite sure I can get ULB for a reasonable amount. What would be the best dates ? (question to all)</div><div class=""><br class=""><blockquote type="cite" class=""><div class="">-Even if most of the organising is done by volunteers, beware that costs pile up quickly, maybe it would be wise to contact the people from Karlsruhe (SOT-EU 14) and Birmingham (SOTM-global 13) to see what their challenges were, what do you need to consider ask for a broad estimation of the costs (financially and in time / manpower). </div></blockquote><div class=""><br class=""></div>indeed. Could you please get in touch with these teams and get these informations ?</div><div class=""><br class=""><blockquote type="cite" class=""><div class="">This will give you a clear vision of what assets you need to make this a success. </div></blockquote><div class=""><br class=""></div>indeed</div><div class=""><br class=""><blockquote type="cite" class=""><div class="">If you want help with the proposal let us know :). We can even co-organise the whole event if you want, we can see if we can find some commercial funding to make this possible. </div></blockquote>I would very much like that OKFN Be be a coorgannizer and that, for the work done, you get paid as well as anyone who would like to get paid reasonnably for the word done (and appreciated by the community). But for me, as much as possible, like RMLL and Fosdem, the event must be freely accessible.</div><div class=""><br class=""></div><div class="">Best regards,</div><div class=""><br class=""></div><div class="">Nicolas</div>_______________________________________________<br class="">Talk-be mailing list<br class=""><a href="mailto:Talk-be@openstreetmap.org" class="">Talk-be@openstreetmap.org</a><br class="">https://lists.openstreetmap.org/listinfo/talk-be<br class=""></div></blockquote></div><br class=""></div></body></html>