[HOT] Final request for feedback - Activation Protocol

Russell Deffner russell.deffner at hotosm.org
Wed Jul 15 00:30:31 UTC 2015

Hi David, welcome!


This is a ‘high-level’ document/policy of HOT, although we have made a dramatic compromise from the tradition NGO policy to a much more informative one.  With that in mind, please do comment – as a co-author we will be doing ‘final edits’ with our Executive Director, Tyler Radford, and then he will present it to the HOT Board for review and/or however they want to handle it J




From: john.david.toy at gmail.com [mailto:john.david.toy at gmail.com] On Behalf Of David Toy
Sent: Tuesday, July 14, 2015 6:17 PM
To: john whelan
Cc: Russell Deffner; hot
Subject: Re: [HOT] Final request for feedback - Activation Protocol


Hi Russell, 


A new voice on the mailing list. 


Who is the intended audience for this document?

If it includes 'volunteers trying to understand how HOT works' may I/others also make suggestions to the document?


(I ask because I may have missed a previous thread, and I'm not sure how open source HOT is.)




On 15 July 2015 at 01:12, john whelan <jwhelan0112 at gmail.com> wrote:

My feeling is validation should be formally mentioned before phase three.  I agree the document is a great step forward over what we have but just as in computer programming the earlier you catch the mistakes the cheaper it is to fix so in HOT mapping.  Catch someone's mistakes early and hopefully they won't continue to make the same mistake again.  Leave it to the end of the project and you have twenty tiles to clean up whilst catch it early and you only need clean up one.

Tactful words are not my specialty and I'm sure that someone can phrase it better.  Perhaps it should be in the instructions to project managers, line up a couple of people who are willing to validate and stick a note on the project this project is validated as the tiles are completed.

I merely raise the issue.

Cheerio John


On 14 July 2015 at 19:30, Russell Deffner <russell.deffner at hotosm.org> wrote:

Hi John,


If there is some particular wording suggestion you have, go ahead and comment directly on the document.  In general, this does increase the role of validation as we are going to build out a training specifically for that role.  I was actually getting around to including you in the building of that training, so in general I think these concerns will be addressed during that process.


Chat more soon,



From: john whelan [mailto:jwhelan0112 at gmail.com] 
Sent: Tuesday, July 14, 2015 4:33 AM
To: Russell Deffner
Cc: hot
Subject: Re: [HOT] Final request for feedback - Activation Protocol


The only thing I'd suggest is stronger empathise on the role of validation.  Feedback by end users at a recent AID conference in Ottawa was the maps were great but please could we arrange for them to be validated as the quality was variable.

I note we include the words about new mappers but for the maps to be more reliable they need to be validated and not just by another new mapper.

I like the idea that there is some sort of review of older projects with the idea of either turning them into a missing map project or simply archiving them.

Projects that ask for buildings typically don't get completed, could this be taken into account in the activation process?



Cheerio John 


On 13 July 2015 at 21:40, Russell Deffner <russell.deffner at hotosm.org> wrote:

Hello HOT community,


There has been a tremendous collaboration to create the draft Activation Protocol; a great thank you to everyone who has contributed so far. On behalf of Tyler, Mhairi and myself; we welcome you to make one more review of the content this week before we ‘take-it-offline’ for print-editing (with a huge advanced thank you to Katja for helping us with that).


With that said, please be advised that all the figures/tables/etc. are my sketch-up and should not be considered final/good/etc – just a sketch of what the final product will contain.


The draft document can be found here: https://drive.google.com/open?id=1qefHRE3_wUyG3lMSb7NlkSDtPuQeaQXsflkxt3E3xSA or via the HOT Drive.


Thank you,



Russell Deffner

Russell.Deffner at hotosm.org

Humanitarian OpenStreetMap Team (HOT)

http://hotosm.org <http://hotosm.org/> 




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