[Osmf-talk] OSMF board election: irregularities in sending out election ballots

[Heather Leson]

Thank you for this update, Sarah. This is a fair decision and good
governance.


Heather


On Fri, Dec 8, 2023, 19:54 Sarah Hoffmann via osmf-talk <
osmf-talk at openstreetmap.org> wrote:

> Dear OSMF members,
>
> In the last few days we have received complaints from multiple members
> eligible to vote that they had not received the emails with the link for
> their vote to the OSMF board elections. We investigated this and found that
> there is a bug in our management software, which prevented PayPal payments
> that were made through automatic renewal to be registered in the system.
> As a result, members who have correctly renewed their membership have not
> received a voting email. We are still investigating the full extend of
> users affected. So far we have identified at least 45 members. Some of
> you have already received the voting email today, the others will follow.
>
> Those members who receive their voting email late will have
> very little time to cast their vote. The board would like to give them a
> little bit more time. We therefore propose the following procedure:
>
> At tomorrow's Annual General Meeting, the chair will ask the present
> members
> to adjourn the meeting before the results of the election are announced.
> The meeting shall then be continued exactly one week later on
> Saturday, 16th December 2023 at 16:00 UTC
> with the announcement of the election
> results. The election will remain open for all members until
> 15:00 UTC Saturday, 16th December 2023.
>
> We recognise that this is highly unusual. However, given that in past
> elections seats have been won with as little as a few votes difference,
> we consider it important that every member of the OSM Foundation has a
> chance to vote.
>
> We hope that the membership understands and supports the decision of the
> board.
>
> Kind regards
>
> Sarah Hoffmann for the OSMF board
>
> _______________________________________________
> osmf-talk mailing list
> osmf-talk at openstreetmap.org
> https://lists.openstreetmap.org/listinfo/osmf-talk
>
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