[Strategic] Meta-SWG

[Richard Weait]

We've been casual about organization of SWG to this point and I think
that this is a good time to get a little more formal.  After all, if
we are going to provide resources for the OSMF, surely we should go
about that in a way that assures OSMF and other WGs that they can rely
upon us.

Things that we can improve:

1) SWG has only one formal member.
2) Two of our four most recent meetings have made no progress on agenda items.
3) Deliverables from recent meetings have gone unaddressed during
subsequent meetings.

Suggestions for discussion:

a) Formalize membership, provide guidelines for attendance
expectations and for notice when attendance is not possible.  Perhaps
two unexcused absences should lead to removal from SWG membership?

b) Provide guidelines for how many and which members should be in
attendance for a meeting.  Must the chair be in attendance?  Must a
board member be in attendance?  How many members / what percentage of
the membership?

c) What policy should we adopt regarding deliverables?  It should
recognize that SWG want to be reliable to OSMF, other WGs and
ultimately the OSM community, but it should also recognize that SWG
members are volunteers.  Do deliverables have deadlines?  How do we
back each other up and continue to serve the community when "Real Life
Stuff" gets in the way for one member or another?

d) What would make SWG more effective?

Best regards,
Richard