[Talk-gb-westmidlands] SOTM 2013

[Brian Prangle]

Hi everyone

Had a good introductory meeting with Birmingham Convention Bureau today.
 I've already had a download from them of text and images for general stuff
about why Birmingham is so great. By COP Thursday they will send me quotes
for and availability of venues for first half Sept. Venues will be able to
take 300-350 delegates with at least one breakout room for 150, a meeting
room, an exhibition/lunch space and an organizers room. I stressed the need
for wifi that can take high volumes and a mobile phone network mast nearby
that can take 300 extra phone in its stride and enough bandwidth into the
venue to cope with our use and espaecially live streaming. ( I also
mentioned the facility in Tokyo of having an electric socket at each seat
in the lecture theatre). Initially they'll be looking at venues close to
the city centre to meet the criteria of being close to
accommodation/entertainment.

Their online bid system is not worth using - too proprietary and difficult
to learn - so we should use Evernote.

They'll approach Digital Birmingham and Visit England to support our Bid,
we can also use MeetBirmingham ( which is the bit of Marketing Birmingham
that the Convention Bureau belongs to) as a bid supporter.

They confirmed that we can use their online voucher site for delegate
discounts to clubs/bars/attrractions etc. ( lots of businesses are listed
on this)

They've confirmed that the new Birmingham Library will be open Sep 3rd so
there might be something they can help with for a viewing of the new
Shakespeare archive as a conference event.

Comments welcome as to what should go out to Talk GB; anything about venue
or what I've done so far

Last year the request for venue went out Dec 1st with bids due in by Dec
24th so we need to get our skates on.

Any luck yet with the logo John?

Andy R  should we mention the ethnic diversity of Brum for the Scholarship
programme? On the basis that we could find a native speaker for just about
any country ( might be politically sensitive)

Best way in future to communicate?

Regards

Brian
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