[Talk-gb-westmidlands] SOTM 2013

[Brian Prangle]

Hi everyone

Results from Birmingham Convention Bureau's hunt for venues is back with
quotes from Aston Uni, Edgbaston cricket ground, Ricoh Arena, Holiday Inn,
Clarendon Suite.  Based on an attendance of 300 for a conference Fri-Sun
with setup time on Thursday the costs( which includes all refreshments and
lunches) I estimate are:

Aston Uni  £24100
Edgbaston Cricket Ground £35350
Holiday Inn  £31750
Clarendon Suite £32000
Ricoh Arena was way out and subject to having a match on simultaneously so
I discounted it

Other venues  are still to reply

If we have a delegate fee of EUR 50 then that will raise  £12000, if EUR
100 then £24,000 which gives us a manageable total to raise through
sponsorship.

There will be other expenses which I put with a stab in the dark at £15000

All costs are ex VAT so we either need a charitable vehicle for avoiding
VAT or increase all the above by 17.5%

Availability

Aston 6-8 Sep
Edgbaston 6-8 13-15 Sep
Holiday Inn 6-8 13-15 Sep
Clarendon 13-15 Sep

Aston Uni has by far the best connectivity facilities the cheapest costs
and is the most central - wins my vote  (subject to what comes in today).
Only downside is availability - not ideal for dates to coincide with FOSSGIS

Let me know what you think. Andy R should I distribute to others outside
the W Mids who have shown an interest in helping us?

Regards

Brian
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