[Talk-GB] SotM 2013

[Peter J Stoner]

If it is any assistance, I will be pleased to review the public 
transport information available for the SotM 2013 venue you select.  I 
should be able to get the source timetable data improved if that is 
found to be necessary, and I would recommend some of the excellent 
information providers who use OSM to present public transport 
information.

Peter



In message <88CD87EE-CBD5-4B4E-BBBD-996067B95C64 at ayeltd.biz>
          Michael Collinson <mike at ayeltd.biz> wrote:


> 2 to 4 ground team and 1 must live or be frequently in the venue area
> itself, from my experience of helping 3 sotm. 4 would be the optimum,
> I'd say. That assumes another 2 or 3+ active folks as part of the sotm
> team but living anywhere in the world, hello Holland.

> At Limerick, we had 2 folks in Eire which was just enough. The main
> logistical problem there was that neither where in Limerick itself and
> arranging evening eating proved difficult.

>  The main things the ground team needs to do is get sponsorship,
> arrange eating venues, catering lunches and breaks, find key hotels
> and accommodation preferably with  discounts, travel FAQs, and
> organise the venue itself. I put venue last as that will have already
> been organised in principle when you make the bid.  The international
> (non ground team) provides know-how from previous years, money (I.e
> good to get the OSMF treasurer involved!) and can handle speaker
> programme. It is also very important to have folks who are prepared to
> attend weekly telephone conferences on a fairly regular basis to
> provide continuity and progress on all the admin items like getting
> printing done, goody bag prep, logo, arranging audio and video
> coverage etc ... they don't have to be all local but it helps.

> At Amsterdam, we had 4 very active and engaged ground team, if I
> recall.  This manifested itself in a big, big jump in the
> professionality of the conference presentation.

> Girona was pretty much run by the Amsterdam team and 1? pre-event
> ground team, with more local volunteers at the event itself.

> Of course, the more ground folks you can get involved the better,
> particularly on the prep day(s) and conference itself as the superb
> Japanese hospitality and arrangement showed at Tokyo this  year.

> Mike

> On 28 Sep 2012, at 18:08, Jonathan Harley <jon at spiffymap.net> wrote:

>> On 27/09/12 20:27, Tim Waters wrote:
>>> Hi
>>> 
>>> On 17 September 2012 18:00, Jonathan Harley <jon at spiffymap.net
>>> <mailto:jon at spiffymap.net>> wrote:
>>> 
>>> 
>>>    Just to throw another venue idea into the mix, how about Warwick
>>>    University? Advantages: it keeps winning awards as one of the best
>>>    conference venues in the UK, and can offer a very full-service
>>>    event where the venue will provide all the materials needed for
>>>    the organisers as well as things like extra people to help do the
>>>    running around (putting up signs etc). I work within walking
>>>    distance and could act as venue liaison. Coventry isn't far from
>>>    Nottingham which will host FOSS4G. Takes just over an hour on the
>>>    train from London and is in the centre of the motorway network too.
>>> 
>>> Traditionally SOTMs have been run by us, the volunteers, versus
>>> professional organizers. (In comparison the larger FOSS4G is run by
>>> professionals). I think this keeps costs down and in my opinion makes
>>> it a more friendly affair. I'm not sure if this is set in stone, but I
>>> think we should be prepared to run everything ourselves.
>>> 
>> 
>> Hi Tim, I agree completely. On the other hand, having organised a con
>> where a couple of organisers dropped out at a late stage it is nice to
>> have a contingency plan. Or perhaps you'd argue that if we don't have
>> a big enough team that we would not be able to cope if a couple of
>> people dropped out just before the event, we shouldn't bid.
>> 
>> All of which begs the question - just how many volunteers do we need
>> to get a credible bid together?
>> 
>> Jonathan.
>> 
>> 
>> --
>> Dr Jonathan Harley   :    Managing Director    :   SpiffyMap Ltd
>> 
>> md at spiffymap.com      Phone: 0845 313 8457     www.spiffymap.com
>> The Venture Centre, Sir William Lyons Road, Coventry CV4 7EZ, UK
>> 
>> 
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-- 
Peter J Stoner
UK Coordinator         http://travelinedata.org.uk
Traveline

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