[Talk-GB] OSMF is looking for a UK accountant

Frederik Ramm frederik at remote.org
Tue May 2 21:45:25 UTC 2017

Just posted the below to osmf-talk but I want to cast the net a little

-------- Forwarded Message --------
Subject: [Osmf-talk] OSMF is looking for an UK accountant
Date: Tue, 2 May 2017 23:39:42 +0200
From: Frederik Ramm <frederik at osmfoundation.org>
Organization: OpenStreetMap Foundation
To: osmf-talk at openstreetmap.org <osmf-talk at openstreetmap.org>


   our current accountant - of whom we are meanwhile the sole remaining
client - is going to retire at the end of this business year. So we're
looking for a replacement!

The plan is for her to still do the year end reporting for this business
year which will happen in mid-2018, but the regular 2018 business year
should already start with the new accountant.

As you know if you read my financial reporting, we're spending roughly
£5000 per year on accounting. The accountant's tasks currently include:

* process bank statements and paypal statements every month and match
them up with invoices and paperwork that I will (should) have provided

* write invoices when requested (about 20-30 per year)

* prepare quarterly P&L and balance sheet reporting for the members

* prepare year-end financial report for members and submit tax return to
the authorities; this includes keeping an asset register and computing
depreciation charges

* generally ensure that we stay abreast of UK tax regulations

Someone potentially interested in the job might also want to know

* we're not VAT registered

* we're a not-for-profit company which is limited by guarantee

* we're not a charity but we might consider becoming one in the future;
if the accountant has experience in working with charities that would be
welcome but having no such experience would not be a hindrance

* we're meanwhile doing more transactions in EUR than in GBP (and
there's a sprinkling of USD in the mix too). While everything needs to
be converted to GBP ultimately for the UK taxman, I'm not sure if our
internal reporting should maybe switch to EUR. To be discussed.

We currently use a SAGE 50 professional software package but we don't
mind if the new accountant were to use something else, provided it can
cope with multi-currency bank accounts. Ideally the accontant would be
using an Internet based accounting system that would allow e.g the OSMF
treasurer to log into the system and view reports and statistics without
having to bother the accountant with it.

Our current accountant is a small one-person business and this worked
rather well; we'd be more than happy to work with an independent tax
accountant again, but using a larger firm is also possible.

I am writing this in the hope that someone here might be, or know, an
accountant interested in taking us on as a client. I'm happy to discuss
details of our requirements and workflow with interested candidates.


Frederik Ramm
OpenStreetMap Foundation

Name & Registered Office:
Openstreetmap Foundation
132 Maney Hill Road
Sutton Coldfield
B72 1JU
United Kingdom
A company limited by guarantee, registered in England and Wales.
Registration No. 05912761.

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