[Talk-GB] OSM UK meetings - opening them to everyone

[Rob Nickerson]

Hi all,

As discussed, we are moving to open meetings - everyone is welcome to join.
I've just sent the details out on the mailchimp email newsletter (extract
below), but wanted to share a few more comments here.

As noted in the last email I was looking for a new system to host these
meetings on. I have now found an option that is free and includes many
joining options (web, app and phone). If using the phone number, please
note that as an 03 number this is chargeable but will cost no more than a
national rate call to an 01 or 02 number. Those with monthly contracts can
usually use their allowed minutes to call this number.

The first meeting will focus on getting our microgrant programme up and
running so I'm not expecting the need to use screen sharing. For future
meetings this may be used - eg. for a "show and tell" presentation or
demonstration.

Focused topics for future meetings sought. Have you something amazing to
share? We'd love to include it in a future meeting.

P.S. The solution we are using is open source (
https://github.com/jitsi/jitsi-meet).

Today we are introducing new monthly OpenStreetMap meetings which you can
join by web, app or phone. Each month will feature a 30 to 40 minute
focused topic followed by a general update. The focused topic could be
something related to OSM UK's annual strategy or it could be a more general
OpenStreetMap "show and tell" session.

To get us started we have decided to pick the Microgrants item from our
annual strategy as the focused topic for December's meeting (see below). If
you have a suggestion as to future focus areas please let us know.
*December meeting: Microgrants*
Join by web, app or phone on Monday 2 December @ 7:30pm

   - Web browser: Go to https://8x8.vc/osmuk/join
   - 8x8 Video Meetings App: Use meeting name osmuk/join
   - Dial-in: +44 330 808 1706 PIN: 518 299 17#

Best regards
*Rob*


On Wed, 13 Nov 2019 at 19:30, Rob Nickerson <rob.j.nickerson at gmail.com>
wrote:

> Hi all,
>
> As noted in my recent email we have some news regarding OSM UK meetings.
>
> Prior to setting up the non-profit company these were open to all. It was
> in these meetings that we discussed the geographical region (UK, Channel
> Islands and Isle of Man).
>
> When the company was finally set up we defaulted to monthly Directors
> meetings. On reflection I have no idea why we did this other than copying
> the format that OSM Foundation was using. I guess we had hopped that
> working groups would establish themselves.
>
> At our last Directors meeting, we discussed this and have decided to make
> some changes. Going forward the monthly meetings will be open to everyone.
> We agreed that they should have a clear meeting agenda with some method for
> members to schedule/ask for time for topics. They should also be no longer
> than 1 hour and that we should look into using a communication channel
> which allows video / screen-sharing (any ideas?).
>
> Each month we will schedule a main focus topic the first 30 to 40 minutes.
> This could be something related to our annual strategy or it could be a
> "show and tell" session. The intent is that we start collecting notes (as a
> community) in advance of the meeting so that we make best use of the hour.
> We are still very small so we want to use these meetings to make quick
> decisions. Nobody wants a talking shop.
>
> To get us started we have decided to pick the Microgrants item from our
> annual strategy as the main focus topic for December's meeting (Monday 2
> December @ 19:30). Adam has some guidelines as a starting point which we
> can pop into a collaborative document to start the discussion. Meanwhile if
> anyone has any comments or suggestions as to future focus areas and/or
> which communication tool we should use, please let us know. Currently we
> use a telephone conference facility (WhyPay) which is free for the company
> and uses an 03 number (so often included in monthly mobile contracts). I
> personally have dialled in to meetings from locations with no wifi or
> mobile data so if any new options still allow join by telephone, that would
> be much appreciated.
>
> I hope to speak with many of you in December :-)
>
> Best regards,
> *Rob*
>
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