[HOT] 1st Activation Working Group meeting report

Fran Boon francisboon at gmail.com
Wed Mar 21 08:15:53 GMT 2012


On 21 March 2012 08:03, Kate Chapman <kate at maploser.com> wrote:
> I understood the suggestion, but there aren't that many people in
> HOT's membership that are qualified in that way.  I certainly am not.

Which doesn't mean that HOT couldn't allow those that are to do this work.
e.g. I also have significant field experience in major disasters
(although mainly outside mapping)

However I agree entirely with the embedding approach - HOT shouldn't
deploy without a host organisation to handle the logistics (including
insurance, in-country transport & accommodation).
- I realise I didn't state that in my original response, but this was
very much in my mind.
Whilst a mapping-specialist team like MapAction would be ideal, I
don't think it would have to be - OCHA direct would also be fine.

> I think key instead is to make friends/partnerships with those already
> in those positions so they know they can depend on us for support.

Right - but this shouldn't preclude boots on the ground being part of
that support package if that's what the partners would like. Whilst
there is a lot of value in people being able to support remotely,
there is also value in on-site support.

Fran.

> -Kate
>
> On Tue, Mar 20, 2012 at 11:02 PM, Séverin MENARD
> <severin.menard at gmail.com> wrote:
>> OK seems there are some misunderstandings cause I might not have been very
>> clear. My idea was not HOT to train people to become emergency GIS officers
>> but to think about how we could coordinate in emergency phases in the
>> possibility one Hottie get such a position. As an example, I worked for OCHA
>> after the 2010 Earthquake in Haiti during 2 months (so I know the MapAction
>> people, their methodology, etc. as they were my colleagues during that time)
>> then in Pakistan for WHO during the 2010 floods, and I was asked for Horn of
>> Africa last year but was already involved in a mission in Haiti.  From my
>> experience, I know the benefits the hum relief could get with a good
>> coordination with the remote vtech communities. I also know that the UN Org
>> can still not fully understand these benefits, and that the organizations
>> hiring this kind of consultants for the UN may be kind of reluctant to work
>> with the vtech communities, as they would like to appear as the unique or
>> best solution. This is why I think we could try to think about what we could
>> bring and formalize it on a document.
>>
>> Sev
>>
>>
>> On Tue, Mar 20, 2012 at 1:05 AM, Mikel Maron <mikel_maron at yahoo.com> wrote:
>>>
>>> Strongly second Kate's view. Deployment to a disaster zone is very
>>> complicated and risky endeavor.
>>> We'd do best with our resources to support organizations like MapAction,
>>> UN agencies, and NGOs, so that they can work with OSM and relate with HOT in
>>> an efficient manner.
>>> Probably the best way to help that happen is by HOTties training and
>>> embedding with MapAction. Harry Wood has attended a weekend training,
>>> previously, and I know they are very open to more.
>>>
>>> * Mikel Maron * +14152835207 @mikel s:mikelmaron
>>>
>>> ________________________________
>>> From: Kate Chapman <kate at maploser.com>
>>> To: Fran Boon <francisboon at gmail.com>
>>> Cc: Séverin MENARD <severin.menard at gmail.com>; hot at openstreetmap.org
>>> Sent: Friday, March 16, 2012 8:00 PM
>>> Subject: Re: [HOT] 1st Activation Working Group meeting report
>>>
>>> I personally think we should first focus on remote deployment.  If you
>>> look at the way MapAction runs for example there is quite a bit of
>>> infrastructure in place to support those deploying to the ground.  At
>>> the moment I think we can be most effective by supporting responders
>>> and then providing training during the recover period.  Or in the best
>>> cases training and organization around preparedness.
>>>
>>> There have been discussions with potential partners before about
>>> potential deployments, but I think HOT itself as an organization needs
>>> some time before that can be a reality. Just the potentials of
>>> insurance, making sure people are properly vaccinated and things like
>>> that would keep me up at night.
>>>
>>> Additionally there just aren't that many people in HOT with the right
>>> type of field experience right now.  Beyond activation procedures
>>> there is a lot of training methodologies that would need to be worked
>>> out first.  Though continuing with internship programs and workshops
>>> is a good start.
>>>
>>> I'd also be interested to compare position descriptions for
>>> preparedness to those for response.  They might not be exactly the
>>> same.
>>>
>>> -Kate
>>>
>>> On Fri, Mar 16, 2012 at 9:14 PM, Fran Boon <francisboon at gmail.com> wrote:
>>> > On 16 March 2012 13:36, Séverin MENARD <severin.menard at gmail.com> wrote:
>>> >> Soory I missed this chat but will be present to the next one.
>>> >> Remote response apart, what should be our potential ground deployment ?
>>> >>  I
>>> >> think a ground team who would activate and train quickly the local
>>> >> communities, could drive the HOT remote support, provide imagery
>>> >> feedbacks
>>> >> (precise GPS coordinates, interpretation, etc.) or even imagery itself
>>> >> taken
>>> >> by a drone (some tests are ongoing in Haiti) would make sense. IMHO
>>> >> HOT's
>>> >> kind of uniqueness is to be able to provide coordinated ground and
>>> >> remote
>>> >> response.
>>> >
>>> > Hi Severin,
>>> >
>>> > What you outline sounds great, however it requires an essential
>>> > element which remote support doesn't: $
>>> > A remote support can be done using relatively little volunteer time to
>>> > set up & then it's up to the community how much they're able to engage
>>> > in the actual work - as HOT we cannot be responsible for that - we
>>> > just set up the infrastructure and make the call (being careful not to
>>> > abuse this so we don't get volunteer fatigue).
>>> >
>>> > Ground support would either require HOT to have it's own funds or else
>>> > to have the requesting Organisation sponsor it (even if the time was
>>> > all donated).
>>> > I agree that we should have a clause in about this and this can start
>>> > by saying 'As HOT has no funds of it's own, a ground support request
>>> > would require the requesting organisation to find funds for this'
>>> > What else do we need to define around this?
>>> > * Role descriptions (I know Kate has done this)
>>> > * Being sure we don't send people out uninsured?
>>> > * Being sure that people we send out are suitably qualified?
>>> > * Being sure that people we send out are suitably equipped? (which
>>> > might not require very much)
>>> >
>>> > Anything else?
>>> >
>>> > F
>>> >
>>> >
>>> >> Severin
>>> >>
>>> >> On Fri, Mar 16, 2012 at 8:00 AM, <hot-request at openstreetmap.org> wrote:
>>> >>>
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>>> >>>
>>> >>> Today's Topics:
>>> >>>
>>> >>>   1. 1st Activation Working Group meeting report (Schuyler Erle)
>>> >>>
>>> >>>
>>> >>> ----------------------------------------------------------------------
>>> >>>
>>> >>> Message: 1
>>> >>> Date: Fri, 16 Mar 2012 00:22:42 +0530
>>> >>> From: Schuyler Erle <schuyler at nocat.net>
>>> >>> To: hot at openstreetmap.org
>>> >>> Subject: [HOT] 1st Activation Working Group meeting report
>>> >>> Message-ID: <D9457753-91DC-408A-BCA7-DE66B48D90A9 at nocat.net>
>>> >>> Content-Type: text/plain; charset=us-ascii
>>> >>>
>>> >>> Hello Team,
>>> >>>
>>> >>> Today we had the first meeting of the HOT Activation Working Group on
>>> >>> the
>>> >>> IRC channel.  The meeting lasted an hour. Pierre Beland, Fran Boon,
>>> >>> Andrew
>>> >>> Buck, Robert Banick, Harry Wood, and I participated.
>>> >>>
>>> >>> The stated objective of the working group is to develop a strategy and
>>> >>> tactics for optimally allocating HOT's resources in response to
>>> >>> humanitarian
>>> >>> crisis. We noted that humanitarian crises range quite widely in
>>> >>> severity and
>>> >>> in level of international response, and that HOT's response should be
>>> >>> commensurate with the degree to which our services will be used by
>>> >>> responders on the ground.
>>> >>>
>>> >>> The substance of the discussion today revolved around identifying
>>> >>> HOT's
>>> >>> possible responses to crisis (including documenting data sources,
>>> >>> acquiring
>>> >>> imagery, setting up volunteer tasking services, and mobilizing
>>> >>> volunteers),
>>> >>> and working backwards to identify the triggers for those activities.
>>> >>>
>>> >>> We also discussed at length the distinction between "activation", and
>>> >>> simply responding to requests made by partner organizations. We agreed
>>> >>> (I
>>> >>> believe) that prompt and reliable response to partner inquiries should
>>> >>> be a
>>> >>> priority for HOT and should be taken up as a subject for discussion
>>> >>> and
>>> >>> recommendation by the working group.
>>> >>>
>>> >>> I think that the working group members agreed to start documenting
>>> >>> some of
>>> >>> these ideas on the OSM wiki for further discussion. We also agreed
>>> >>> after
>>> >>> talking for an hour to pick up the discussion again one week from
>>> >>> today, at
>>> >>> 14:00 UTC on Thu 22 Mar 2012.
>>> >>>
>>> >>> The IRC log for today's meeting is here:
>>> >>>
>>> >>>
>>> >>>
>>> >>> http://wiki.openstreetmap.org/wiki/Humanitarian_OpenStreetMap_Team/Activation_Working_Group_22_Mar_2012
>>> >>>
>>> >>> Hope to see those of you who are interested in the subject on #hot
>>> >>> next
>>> >>> Thursday! I'll send out a reminder a couple days ahead of time.
>>> >>> Cheers!
>>> >>>
>>> >>> SDE
>>> >>>
>>> >>>
>>> >>>
>>> >>>
>>> >>>
>>> >>>
>>> >>> ------------------------------
>>> >>>
>>> >>> _______________________________________________
>>> >>> HOT mailing list
>>> >>> HOT at openstreetmap.org
>>> >>> http://lists.openstreetmap.org/listinfo/hot
>>> >>>
>>> >>>
>>> >>> End of HOT Digest, Vol 25, Issue 13
>>> >>> ***********************************
>>> >>
>>> >>
>>> >>
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