[HOT] Conflicts of Interest

Kate Chapman kate.chapman at hotosm.org
Thu Mar 12 18:13:27 UTC 2015


Hi Martijn,

HOT has a conflict of interest policy prepared by I believe the same legal
expert. It was required to apply for 501(c)(3) status and signed by the
board at the time.

On the road so can't look it up at the moment.

Kate
On Mar 12, 2015 12:37 PM, "Martijn van Exel" <m at rtijn.org> wrote:

> The OSM US board has just agreed on a COI policy that was prepared by a
> legal expert. I can see if I can get you a copy if that would help?
>
> On Thu, Mar 12, 2015 at 10:40 AM, Harry Wood <mail at harrywood.co.uk> wrote:
>
>> > I believe conflicts should be handled in the follow 2 basic ways.
>> >
>> > 1. Potential conflicts should be talked about and acknowledged well
>> > before any actual conflicts arise.
>> > 2. Board members should completely recuse themselves from any
>> > conversation. They should not listen to or be a part of the conversation
>> > during any activities where a conflict exist.
>> >
>>
>> Yep. Those are the rules. It's quite difficult to follow if the topic
>> about which you have a conflict of interest, is something coming up a lot
>> in board discussions. So in your case Dale, if the board were needing to
>> discuss ARC a lot, then you might have to recuse yourself a lot. That's a
>> bit awkward but not impossible.
>>
>> We found it very difficult in the past having HOT paid staff members on
>> the board, particularly as they didn't always seem to understand and accept
>> these rules. I guess it was understandable that they wanted to take
>> strategic decisions about the projects and parts of the organisation which
>> most effected them and their (HOT staff) work.
>>
>> Can be tricky.
>>
>>
>> > As such I'll be posting my conflicts to the Board Election Wiki
>> > and encourage others to do the same.
>>
>>
>> I called mine a "Declaration of interests" and linked it off my user page
>> rather than off the elections wiki (but that's partly because, I was *on*
>> the board when I wrote it. Also it serves just as well as a declaration for
>> anyone looking at me as a OSMF CWG member)
>>
>>
>> http://wiki.openstreetmap.org/wiki/User:Harry_Wood/Declaration_of_Interests
>>
>> Maybe that's useful as a template. Direct financial interests (who pays
>> you) is the most important thing for people to be aware of, but I tried to
>> think of other affiliations I have which might conflict. I also noted when
>> it was last updated, since this information can obviously go out of date.
>>
>> Harry
>>
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>>
>
>
>
> --
> Martijn van Exel
> skype: mvexel
>
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