[HOT] Conflicts of Interest

[Martijn van Exel]

Kate - you're probably correct, we are using the person you referred us to,
so there should be no surprises there.

On Thu, Mar 12, 2015 at 12:13 PM, Kate Chapman <kate.chapman at hotosm.org>
wrote:

> Hi Martijn,
>
> HOT has a conflict of interest policy prepared by I believe the same legal
> expert. It was required to apply for 501(c)(3) status and signed by the
> board at the time.
>
> On the road so can't look it up at the moment.
>
> Kate
> On Mar 12, 2015 12:37 PM, "Martijn van Exel" <m at rtijn.org> wrote:
>
>> The OSM US board has just agreed on a COI policy that was prepared by a
>> legal expert. I can see if I can get you a copy if that would help?
>>
>> On Thu, Mar 12, 2015 at 10:40 AM, Harry Wood <mail at harrywood.co.uk>
>> wrote:
>>
>>> > I believe conflicts should be handled in the follow 2 basic ways.
>>> >
>>> > 1. Potential conflicts should be talked about and acknowledged well
>>> > before any actual conflicts arise.
>>> > 2. Board members should completely recuse themselves from any
>>> > conversation. They should not listen to or be a part of the
>>> conversation
>>> > during any activities where a conflict exist.
>>> >
>>>
>>> Yep. Those are the rules. It's quite difficult to follow if the topic
>>> about which you have a conflict of interest, is something coming up a lot
>>> in board discussions. So in your case Dale, if the board were needing to
>>> discuss ARC a lot, then you might have to recuse yourself a lot. That's a
>>> bit awkward but not impossible.
>>>
>>> We found it very difficult in the past having HOT paid staff members on
>>> the board, particularly as they didn't always seem to understand and accept
>>> these rules. I guess it was understandable that they wanted to take
>>> strategic decisions about the projects and parts of the organisation which
>>> most effected them and their (HOT staff) work.
>>>
>>> Can be tricky.
>>>
>>>
>>> > As such I'll be posting my conflicts to the Board Election Wiki
>>> > and encourage others to do the same.
>>>
>>>
>>> I called mine a "Declaration of interests" and linked it off my user
>>> page rather than off the elections wiki (but that's partly because, I was
>>> *on* the board when I wrote it. Also it serves just as well as a
>>> declaration for anyone looking at me as a OSMF CWG member)
>>>
>>>
>>> http://wiki.openstreetmap.org/wiki/User:Harry_Wood/Declaration_of_Interests
>>>
>>> Maybe that's useful as a template. Direct financial interests (who pays
>>> you) is the most important thing for people to be aware of, but I tried to
>>> think of other affiliations I have which might conflict. I also noted when
>>> it was last updated, since this information can obviously go out of date.
>>>
>>> Harry
>>>
>>> _______________________________________________
>>> HOT mailing list
>>> HOT at openstreetmap.org
>>> https://lists.openstreetmap.org/listinfo/hot
>>>
>>
>>
>>
>> --
>> Martijn van Exel
>> skype: mvexel
>>
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>>
>>


-- 
Martijn van Exel
skype: mvexel
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