[HOT] Conflicts of Interest

nicolas chavent nicolas.chavent at gmail.com
Fri Mar 13 22:27:20 UTC 2015

Hi all,

This short email to thank you Dale for your post and for sharing this
information about the fact that the ARC is ok with you running to the HOT
board and to thank John and Mikel for their clarifications about the
handling of their past conflicts of interest in HOT.

As previously emailed on this thread, in this case, the handling of
conflicts of interest is linked to the questions of the
autonomy/independence of HOT as an organization and in a balanced
management of its partnerships. Of course, there are various views on this
within HOT and various practices as well in the Humanitarian/Development
fields, and is surely an area for reflexions and discussions in the context
of this election.


On Fri, Mar 13, 2015 at 4:07 AM, Dale Kunce <dale.kunce at gmail.com> wrote:

> Harry I loved your idea of putting the conflicts into a simple post that
> can be updated/changed without fear of mucking up the election wiki page.
> If anyone identifies other conflicts that I haven't noticed please feel
> free to point them out.
> As promised I've written my conflicts up.
> https://www.openstreetmap.org/user/dkunce/diary/34550
> One key thing to my running for the Board is that American Red Cross is ok
> with me serving on the HOT board given that I don't participate in any
> financial discussions with HOT that are not already in place such as
> Missing Maps.
> On Thu, Mar 12, 2015 at 8:01 PM Martijn van Exel <m at rtijn.org> wrote:
>> Kate - you're probably correct, we are using the person you referred us
>> to, so there should be no surprises there.
>> On Thu, Mar 12, 2015 at 12:13 PM, Kate Chapman <kate.chapman at hotosm.org>
>> wrote:
>>> Hi Martijn,
>>> HOT has a conflict of interest policy prepared by I believe the same
>>> legal expert. It was required to apply for 501(c)(3) status and signed by
>>> the board at the time.
>>> On the road so can't look it up at the moment.
>>> Kate
>>> On Mar 12, 2015 12:37 PM, "Martijn van Exel" <m at rtijn.org> wrote:
>>>> The OSM US board has just agreed on a COI policy that was prepared by a
>>>> legal expert. I can see if I can get you a copy if that would help?
>>>> On Thu, Mar 12, 2015 at 10:40 AM, Harry Wood <mail at harrywood.co.uk>
>>>> wrote:
>>>>> > I believe conflicts should be handled in the follow 2 basic ways.
>>>>> >
>>>>> > 1. Potential conflicts should be talked about and acknowledged well
>>>>> > before any actual conflicts arise.
>>>>> > 2. Board members should completely recuse themselves from any
>>>>> > conversation. They should not listen to or be a part of the
>>>>> conversation
>>>>> > during any activities where a conflict exist.
>>>>> >
>>>>> Yep. Those are the rules. It's quite difficult to follow if the topic
>>>>> about which you have a conflict of interest, is something coming up a lot
>>>>> in board discussions. So in your case Dale, if the board were needing to
>>>>> discuss ARC a lot, then you might have to recuse yourself a lot. That's a
>>>>> bit awkward but not impossible.
>>>>> We found it very difficult in the past having HOT paid staff members
>>>>> on the board, particularly as they didn't always seem to understand and
>>>>> accept these rules. I guess it was understandable that they wanted to take
>>>>> strategic decisions about the projects and parts of the organisation which
>>>>> most effected them and their (HOT staff) work.
>>>>> Can be tricky.
>>>>> > As such I'll be posting my conflicts to the Board Election Wiki
>>>>> > and encourage others to do the same.
>>>>> I called mine a "Declaration of interests" and linked it off my user
>>>>> page rather than off the elections wiki (but that's partly because, I was
>>>>> *on* the board when I wrote it. Also it serves just as well as a
>>>>> declaration for anyone looking at me as a OSMF CWG member)
>>>>> http://wiki.openstreetmap.org/wiki/User:Harry_Wood/Declaration_of_Interests
>>>>> Maybe that's useful as a template. Direct financial interests (who
>>>>> pays you) is the most important thing for people to be aware of, but I
>>>>> tried to think of other affiliations I have which might conflict. I also
>>>>> noted when it was last updated, since this information can obviously go out
>>>>> of date.
>>>>> Harry
>>>>> _______________________________________________
>>>>> HOT mailing list
>>>>> HOT at openstreetmap.org
>>>>> https://lists.openstreetmap.org/listinfo/hot
>>>> --
>>>> Martijn van Exel
>>>> skype: mvexel
>>>> _______________________________________________
>>>> HOT mailing list
>>>> HOT at openstreetmap.org
>>>> https://lists.openstreetmap.org/listinfo/hot
>> --
>> Martijn van Exel
>> skype: mvexel
>>  _______________________________________________
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Nicolas Chavent
Projet OpenStreetMap (OSM)
Projet Humanitarian OpenStreetMap Team (HOT)
Projet Espace OSM Francophone (EOF)
Mobile (FRA): +33 (0)6 52 40 78 20
<nicolas.chavent at hotosm.org>
Email: nicolas.chavent at gmail.com
Skype: c_nicolas
Twitter: nicolas_chavent
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