[HOT] Missing Maps Cambridge - suggestions for a live link for remote attendees

[Donal Hunt]

I have a fair amount of experience with video-conferencing...

Have a think of a few things first though because adding "remote"
participants completely changes the dynamic of the event!!!

   - *Do you want remote participants to just be able to see the
   presentations and what's happening in the room?*

   If so, go down the streaming route because that simplifies things
   greatly. Something like YouTube Live is great for this and is relatively
   well supported on every platform (one of the issues with Skype). Something
   like http://www.opencast.org/software would cover the FOSS requirement
   if needed.

   - *Do you want all participants to be able to engage?*

   if yes, you want a video-conference system. https://jitsi.org/ seems to
   tick the box from a FOSS perspective but I've never used it. There is also
   Apache OpenMeetings which I've heard about but never used. I do have a lot
   of familiarity with Google's hangouts product and it's very solid...

If you do go down the video-conference route, make sure you have 2-3 people
managing the technical side of it. 1 person to manage the local event
location and 1-2 people to support remote participants. Also test a LOT!!
At least 2-3 times before the event. Ensure people are connected 15-20mins
before hand (they can mute their video / audio once connected). Have seen a
lot of video-conference events fail to work because of the lack of testing
/ last-minute changes / complications.

Also - set expectations with everyone (both locally and remote) about how
to engage / raise issues / etc... People are not generally used to this
dynamic and there is nothing worse than having one remote person with a
broken headset disrupting the whole event!!

Good luck with the event!

Donal

On Tue, Jun 27, 2017 at 4:23 PM, Stephen Penson <
stephen.penson at hotmail.co.uk> wrote:

> Hi all,
>
>
> After the success of June's event, our next Cambridge Mapathon will be
> held Thursday 13th July 6pm-8:30pm BST.
>
>
> As Bjoern mentioned last month,  any validators who are willing to support
> the event either in person or remotely are more than welcome to join us!
>
> https://www.eventbrite.co.uk/e/missing-maps-july-mapathon-
> cambridge-tickets-35507467792
>
>
> In the past we have used Skype to team up with remote attendees, but we
> were wondering whether anyone knows of any FOSS conference software we can
> use to set up a remote attendees link?
>
>
> A member of our volunteer team has received a request about the
> possibility of linking up with other company offices for the July Mapathon
> so an alternative to Skype would be useful.
>
>
> Any suggestions would be greatly appreciated!
>
>
> Many thanks
>
>
> Steve
>
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