[Osmf-talk] Beta Volunteer Auditor sought for OSMF

Frederik Ramm frederik at remote.org
Fri Jun 17 21:17:24 UTC 2016


Dear OSMF members,

   nobody has applied for the attractive chance of reviewing OSMF
spending, as laid out in my email below. No problem, I'll get the car
then ;)

Or do we have a volunteer after all?

Bye
Frederik

On 06/05/2016 01:19 PM, Frederik Ramm wrote:
> Hi,
> 
>     I mentioned in November last year ("Financial Oversight") that I'm
> planning to have OSMF financial records cross-checked by a volunteer
> auditor.
> 
> This plan has now matured to a point where it has the support of the
> full board, and I am actually looking for someone to do the job,
> 
> This is not a permanent position - you basically volunteer for doing it
> once, for the 2015 business year, within the next few months, and that's
> it. After that, we'll think about how to continue - whether we'll elect
> someone to do it on a longer-term basis, or what.
> 
> There's no money to be earned, just fame.
> 
> The volunteer auditor will:
> 
> * Sign an NDA about not releasing any detailed information to third
> parties outside of their final report. (They can of course write a blog
> entry that says "today I went through OSMF's Paypal statements" but they
> cannot reveal details about what was in them.)
> 
> * Receive copies of all 2015 bank statements, invoices, expense reports,
> and so on. This is likely to be an iterative process because I don't
> have everything nicely wrapped up in a zip file, I'll have to work with
> the auditor and dig up everything.
> 
> * Receive detailed exports/reports from our accountant.
> 
> * Check everything and satisfy themselves that no inappropriate payments
> have been made, and hat everything is properly documented and accounted
> for. There is a large degree of freedom here for the accounant to decide
> just how precisely they want to check - do they really want to repeat
> the whole accounting work or just skim the records for unusual payments,
> etc.
> 
> * Write a report to the membership that (hopefully) says everything is
> correct, or if there are problems, document them appropriately, and
> publish the report here and/or during the reporting session the next
> general meeting.
> 
> Ideally, the volunteer auditor will also document their process and be
> available for advice when the 2016 audit is performed, so that we can
> achieve some continuity.
> 
> To be clear, the official 2015 annual report is prepared by our
> accountant and sent to the financial authorities; this is a not a
> process in which the volunteer auditor is involved. The volunteer
> auditor reports to our members. Some things that are totally ok for the
> financial authorities (OSMF buys Porsche as a company car for treasurer,
> with proper invoice and paperwork) but might not be for the membership
> ;) This also means that there is no requirement to know anything about
> the UK tax or companies law (of course a general idea about bookkeeping
> helps).
> 
> Last time when I mentioned this, I had two people email me in private
> saying: "If you don't find anyone else, I'm prepared to do the job". I'm
> a bit uncomfortable with selecting someone myself. Perhaps those who are
> interested in the job can just reply to this on-list and write a few
> lines of "application" (why interested, previous experience...), and
> then if there should be more than one person, people can just +1 their
> favourite candidate right here on the list?
> 
> As I said, in the future maybe we can do a proper election but for 2015
> we're somewhat in a beta phase with this ;)
> 
> Bye
> Frederik
> 


-- 
Frederik Ramm  ##  eMail frederik at remote.org  ##  N49°00'09" E008°23'33"



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