[Osmf-talk] Awareness on Membership software (CiviCRM) issues under Membership WG and Board review

[Arnalie Vicario]

Dear OSMF members,
 
I have provide some updates on Issue 2 in the community forum: https://community.openstreetmap.org/t/awareness-on-membership-software-civicrm-issues-under-membership-wg-and-board-review/117106/4 and cross-posting it here:
 
Thanks for your patience. Here are some updates on Issue 2:
* Based on MWG investigation, the bug very likely started 1Dec2023 with 573 applications from then
 
* MWG run a script to detect affected applications and found that:
a. the bug not only automatically accept applications in cases where they were not eligible (number of mapping days in past 365 days less than 42), but also in cases where OSM username is left blank
b. 65% of the applications are in order; the remaining 45% have 1) no OSM username; 2) invalid* OSM usernames; and 3) did not meet the Active Contributor Membership criteria.
 
* We are developing a process to handle the issue with respect to the Active Contributor Membership and Board Elections criteria as well as the OSMF’s Article of Association, and in consultation with MWG and LWG. The proposed handling process in summary:
1. check which application is affected
2. recheck their eligibility for active contributor membership to confirm their membership, eligibility to vote and eligibility to self-nominate for the Board Elections
3. An appeal process for those who do not meet the criteria
 
We hope to provide more updates soon. Thank you for your support and understanding.
 
 
=Arnalie
Board liason for MWG
 
*OSM usernames can be changed anytime so it may have been valid at the time of applications
 

> On 06/08/2024 20:01 PST Arnalie Vicario <arnalie.vicario at osmfoundation.org> wrote:
>  
>  
> Dear OSMF members,
>  
> I’d like to inform you about two separate issues detected regarding our membership software that can affect the upcoming OSMF Board Elections.
>  
> Issue 1: As we became aware from the last election, some members who are eligible to vote did not receive a ballot due to a bug in our membership management software and PayPal payments.
> * The Board (Sarah and I) are working with the Membership WG to detect and monitor potentially affected renewal.
> * A consultant is also working on the issue.
> * We will notify everybody when ballots are sent out, so that you make sure, you receive your ballot and let us know if there are issues.
> Issue 2: As mentioned during board meetings, it was discovered that active contributor memberships were automatically granted after people applied, even in cases where they were not eligible (number of mapping days in past 365 days less than 42).
> * The software bug has been recently fixed.
> * The Board and the Membership WG will notify affected applications. We hope to do this by the end of this week.
> Thank you for your cooperation and understanding.
>  
>  
> Warm regards,
> Arnalie
> Board liason for MWG
> Arnalie Vicario
> Board Member
> OpenStreetMap Foundation
> SUPPORT OpenStreetMap http://supporting.openstreetmap.org/
> 
> OSM / Mastodon: arnalielsewhere
> Whatsapp / Phone number: +63 936 327 4872
> Timezone: UTC +08:00 (Philippine Time)
>  
> Name & Registered Office:
> OpenStreetMap Foundation
> St John's Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom
> A company limited by guarantee, registered in England and Wales. Registration No. 05912761.
> 
 
Arnalie Vicario
Board Member
OpenStreetMap Foundation
SUPPORT OpenStreetMap http://supporting.openstreetmap.org/

OSM / Telegram / Twitter: arnalielsewhere
Whatsapp / Phone number: +63 936 327 4872
Timezone: UTC +08:00 (Philippine Time)
 
Name & Registered Office:
OpenStreetMap Foundation
St John's Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom
A company limited by guarantee, registered in England and Wales. Registration No. 05912761.
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