[Sotm-asia] Next meeting and quick review

Thu Jul 4 04:40:18 UTC 2013

Thanks Daniel,

I added a few notes about what we're prepared to do, from the Local Routes
Foundation, here in Bogor.

http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues/Bogor#Local_Organizing

--
Alex

On Thu, Jul 4, 2013 at 11:29 AM, Daniel Kastl <daniel at georepublic.de> wrote:

> Hi Alex,
>
> I think one problem organizing SotM-Asia will be, that you can't make any
> big commitments like scholarships or extra cheap tickets until you have not
> sponsors for that. But sponsors tend to be late (or at least the payments
> are late). Then it's usally too late though to start scholarship program or
> change the ticket prices.
>
> While OSMF is able to pay some initial costs, because they have usually
> some budget leftover from previous years, SotM had to start from zero, and
> if there are any costs like payments to reserve a venue, someone had to be
> able to do this.
>
> In general financials are one thing we need to clarify before, because
> this won't be a national event but involve several local chapters, and of
> course we hope to continue this every year. So how would it be possible to
> transfer profits from one to the next year, how to handle eventual risks,
> etc.. I don't think OSMF would help as their primary event is the main SotM
> conference.
>
> I have no answer for the financials, but I think it would be good to
> involve all local chapters (not only the organizing country) to find
> sponsors. It would be also good, that a local team doesn't need to start
> from scratch every year. Examples like FOSS4G Japan, FOSSGIS Germany, also
> SotM etc. show that if there is a core team joining the conference
> organization every year, then things work more smooth and help to avoid
> expensive professional organizers. A not so good example in my opinion is
> FOSS4G.
>
> The German FOSSGIS started even last year to pay one person from the
> community to manage the organization as a part time involvement. I think
> this worked well and like this also unpopular tasks get done in time ;-)
> The question here again would be, how to pay without an initial budget. And
> of course it would be good if this person is going to do this job also in
> the next years.
>
> Just a few thoughts.
> Daniel
>
>
>
>
>
>
>
>
>
>
> On Thu, Jul 4, 2013 at 12:49 PM, Alex Rollin <alex.rollin at gmail.com>wrote:
>
>> Bogor, Indonesia Venue Wiki Bid Updated
>>
>> http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues/Bogor
>>
>> Of note -
>> * Caterer Identified (1.50USD/portion) (estimated total of
>> 6USD/person/day food cost)
>> * Potential Dedicated Prmiary Venue Identified 110m2 (1200sqft)
>> (200USD/Day, 1USD/Person/Day) (Internet on Site) (Negotiations begin Monday)
>>
>> Discussion Page
>>
>> I am building a potential list of sponsors and readying to reach out to
>> them for preliminary invitations. I would very much appreciate learning
>> from previous SOTM activities about this. On my list so far:
>>
>> Development NGOs using GIS
>> GIS Tech, Survey, Software companies
>> GIS Stats and Development within Government
>> Universities with GIS curriculum
>>
>> Do other chapters have outreach plans in place for the conference? Can I
>> learn something from others about reaching out to schools and
>> organizations, inviting them to the conference?
>>
>> I created a talk page  to discuss these questions and more:
>>
>> http://wiki.openstreetmap.org/wiki/Talk:State_of_the_Map_Asia_2013
>>
>> Thank you for your ideas and feedback!  The notes from the chat were MOST
>> helpful. I really really really appreciated being able to read those.
>>
>> Kate, feel free to give me a call if you'd like to match up on anything (
>> 081281776145). I almost called you this morning in my state of excitement,
>> but realized it was 6AM and that it would be rude.  Stay in touch!
>>
>> Alex
>>
>>
>>
>>
>> On Thu, Jul 4, 2013 at 7:13 AM, Daniel Kastl <daniel at georepublic.de>wrote:
>>
>>> Thanks, Alex!
>>>
>>> I think we should also make sure, that at least 1 person involved in
>>> each venue proposal is able to attend each meeting.
>>> So this would be Bogor and Bangkok right now.
>>>
>>> @Sarawut: I guess you're also quite busy with your regular job. Do you
>>> think you can manage to add the "Call for venue - Bangkok" Wiki page until
>>> the next meeting ... which might be even tomorrow. Right now tomorrow has
>>> the most convenient time slot for the majority of the people signed up at
>>> the Doodle poll so far. It would be also nice, if the local team in Bangkok
>>> would be more than 1 person, so you can share the tasks.
>>>
>>> Daniel
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Thu, Jul 4, 2013 at 8:59 AM, Alex Rollin <alex.rollin at gmail.com>wrote:
>>>
>>>> A reminder to check out the poll for the next meeting time:
>>>> http://www.doodle.com/qyw45bp2w5r2wnnp
>>>>
>>>> I am travelling the next 2 days but will make every effort to attend
>>>> should the meeting be placed on Friday or Saturday.
>>>>
>>>>
>>>>
>>>> --
>>>> Alex
>>>>
>>>>
>>>> On Tue, Jul 2, 2013 at 12:21 PM, Daniel Kastl <daniel at georepublic.de>wrote:
>>>>
>>>>> Hi all,
>>>>>
>>>>> Thanks for the Skype chat yesterday!
>>>>> I think we ended with several open questions, so I think it would be
>>>>> good to not wait so long for the next meeting.
>>>>>
>>>>> Therefor I have created a new Doodle poll:
>>>>> http://www.doodle.com/qyw45bp2w5r2wnnp
>>>>> Personally I don't know yet, if I could attend on Monday. So if you
>>>>> think these are inconvenient options, just let me know and we can add more
>>>>> (and better ones).
>>>>>
>>>>> I think some to-do list until the next meeting would be:
>>>>>
>>>>>    - A "Call for Venue" page for Bangkok:
>>>>>    http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues
>>>>>    - Collect information about accommodation in Bogor and Bangkok
>>>>>    - Find a way how to finance the event
>>>>>    - How to manage the risk?
>>>>>    - How to handle profit? (especially in case of a joint event with
>>>>>    FOSS4G)
>>>>>    - What would be the best conference calendar (weekends, working
>>>>>    days, optional events before and after, ...)
>>>>>    - Which dates would be possible in Bogor and Bangkok?
>>>>>
>>>>> Here once more the link to Hackpad:
>>>>> https://hackpad.com/SotM-Asia-Venue-discussion-6cIv1RmFqKv
>>>>>
>>>>> As Maning said, the Philippines would be interested to host SotM-Asia,
>>>>> but would probably prefer the year after to have more time for
>>>>> preparations. I think this is good.
>>>>>
>>>>> Anything else?
>>>>>
>>>>> Daniel
>>>>>
>>>>> PS: if we could manage to use Skype phone call rather than chat next
>>>>> time, this might allow to make the meeting a bit shorter and more
>>>>> efficient, I think.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Georepublic UG & Georepublic Japan
>>>>> eMail: daniel.kastl at georepublic.de
>>>>> Web: http://georepublic.de
>>>>>
>>>>> _______________________________________________
>>>>> Sotm-asia mailing list
>>>>> Sotm-asia at openstreetmap.org
>>>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>>>
>>>>>
>>>>
>>>> _______________________________________________
>>>> Sotm-asia mailing list
>>>> Sotm-asia at openstreetmap.org
>>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>>
>>>>
>>>
>>>
>>> --
>>> Georepublic UG & Georepublic Japan
>>> eMail: daniel.kastl at georepublic.de
>>> Web: http://georepublic.de
>>>
>>
>>
>> _______________________________________________
>> Sotm-asia mailing list
>> Sotm-asia at openstreetmap.org
>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>
>>
>
>
> --
> Georepublic UG & Georepublic Japan
> eMail: daniel.kastl at georepublic.de
> Web: http://georepublic.de
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openstreetmap.org/pipermail/sotm-asia/attachments/20130704/cf79e098/attachment-0001.html>