[Sotm-asia] Next meeting and quick review

Thu Jul 4 04:51:35 UTC 2013

Hi all,

Thanks to Sarawut for updating the Wiki! I was a bit worried you're too
busy.

Looking at Doodle poll, there is now a slight favorite on Friday around
noon.
Since there would be someone from both cities, Bogor and Bangkok, we could
make this time fix and close the poll. I know, it's very soon, but if there
are no objections ...

Daniel

On Thu, Jul 4, 2013 at 1:40 PM, Alex Rollin <alex.rollin at gmail.com> wrote:

> Thanks Daniel,
>
> I added a few notes about what we're prepared to do, from the Local Routes
> Foundation, here in Bogor.
>
>
> http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues/Bogor#Local_Organizing
>
> --
> Alex
>
>
> On Thu, Jul 4, 2013 at 11:29 AM, Daniel Kastl <daniel at georepublic.de>wrote:
>
>> Hi Alex,
>>
>> I think one problem organizing SotM-Asia will be, that you can't make any
>> big commitments like scholarships or extra cheap tickets until you have not
>> sponsors for that. But sponsors tend to be late (or at least the payments
>> are late). Then it's usally too late though to start scholarship program or
>> change the ticket prices.
>>
>> While OSMF is able to pay some initial costs, because they have usually
>> some budget leftover from previous years, SotM had to start from zero, and
>> if there are any costs like payments to reserve a venue, someone had to be
>> able to do this.
>>
>> In general financials are one thing we need to clarify before, because
>> this won't be a national event but involve several local chapters, and of
>> course we hope to continue this every year. So how would it be possible to
>> transfer profits from one to the next year, how to handle eventual risks,
>> etc.. I don't think OSMF would help as their primary event is the main SotM
>> conference.
>>
>> I have no answer for the financials, but I think it would be good to
>> involve all local chapters (not only the organizing country) to find
>> sponsors. It would be also good, that a local team doesn't need to start
>> from scratch every year. Examples like FOSS4G Japan, FOSSGIS Germany, also
>> SotM etc. show that if there is a core team joining the conference
>> organization every year, then things work more smooth and help to avoid
>> expensive professional organizers. A not so good example in my opinion is
>> FOSS4G.
>>
>> The German FOSSGIS started even last year to pay one person from the
>> community to manage the organization as a part time involvement. I think
>> this worked well and like this also unpopular tasks get done in time ;-)
>> The question here again would be, how to pay without an initial budget. And
>> of course it would be good if this person is going to do this job also in
>> the next years.
>>
>> Just a few thoughts.
>> Daniel
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
>> On Thu, Jul 4, 2013 at 12:49 PM, Alex Rollin <alex.rollin at gmail.com>wrote:
>>
>>> Bogor, Indonesia Venue Wiki Bid Updated
>>>
>>> http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues/Bogor
>>>
>>> Of note -
>>> * Caterer Identified (1.50USD/portion) (estimated total of
>>> 6USD/person/day food cost)
>>> * Potential Dedicated Prmiary Venue Identified 110m2 (1200sqft)
>>> (200USD/Day, 1USD/Person/Day) (Internet on Site) (Negotiations begin Monday)
>>>
>>> Discussion Page
>>>
>>> I am building a potential list of sponsors and readying to reach out to
>>> them for preliminary invitations. I would very much appreciate learning
>>> from previous SOTM activities about this. On my list so far:
>>>
>>> Development NGOs using GIS
>>> GIS Tech, Survey, Software companies
>>> GIS Stats and Development within Government
>>> Universities with GIS curriculum
>>>
>>> Do other chapters have outreach plans in place for the conference? Can I
>>> learn something from others about reaching out to schools and
>>> organizations, inviting them to the conference?
>>>
>>> I created a talk page  to discuss these questions and more:
>>>
>>> http://wiki.openstreetmap.org/wiki/Talk:State_of_the_Map_Asia_2013
>>>
>>> Thank you for your ideas and feedback!  The notes from the chat were
>>> MOST helpful. I really really really appreciated being able to read those.
>>>
>>> Kate, feel free to give me a call if you'd like to match up on anything
>>> ( 081281776145). I almost called you this morning in my state of
>>> excitement, but realized it was 6AM and that it would be rude.  Stay in
>>> touch!
>>>
>>> Alex
>>>
>>>
>>>
>>>
>>> On Thu, Jul 4, 2013 at 7:13 AM, Daniel Kastl <daniel at georepublic.de>wrote:
>>>
>>>> Thanks, Alex!
>>>>
>>>> I think we should also make sure, that at least 1 person involved in
>>>> each venue proposal is able to attend each meeting.
>>>> So this would be Bogor and Bangkok right now.
>>>>
>>>> @Sarawut: I guess you're also quite busy with your regular job. Do you
>>>> think you can manage to add the "Call for venue - Bangkok" Wiki page until
>>>> the next meeting ... which might be even tomorrow. Right now tomorrow has
>>>> the most convenient time slot for the majority of the people signed up at
>>>> the Doodle poll so far. It would be also nice, if the local team in Bangkok
>>>> would be more than 1 person, so you can share the tasks.
>>>>
>>>> Daniel
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Thu, Jul 4, 2013 at 8:59 AM, Alex Rollin <alex.rollin at gmail.com>wrote:
>>>>
>>>>> A reminder to check out the poll for the next meeting time:
>>>>> http://www.doodle.com/qyw45bp2w5r2wnnp
>>>>>
>>>>> I am travelling the next 2 days but will make every effort to attend
>>>>> should the meeting be placed on Friday or Saturday.
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Alex
>>>>>
>>>>>
>>>>> On Tue, Jul 2, 2013 at 12:21 PM, Daniel Kastl <daniel at georepublic.de>wrote:
>>>>>
>>>>>> Hi all,
>>>>>>
>>>>>> Thanks for the Skype chat yesterday!
>>>>>> I think we ended with several open questions, so I think it would be
>>>>>> good to not wait so long for the next meeting.
>>>>>>
>>>>>> Therefor I have created a new Doodle poll:
>>>>>> http://www.doodle.com/qyw45bp2w5r2wnnp
>>>>>> Personally I don't know yet, if I could attend on Monday. So if you
>>>>>> think these are inconvenient options, just let me know and we can add more
>>>>>> (and better ones).
>>>>>>
>>>>>> I think some to-do list until the next meeting would be:
>>>>>>
>>>>>>    - A "Call for Venue" page for Bangkok:
>>>>>>    http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues
>>>>>>    - Collect information about accommodation in Bogor and Bangkok
>>>>>>    - Find a way how to finance the event
>>>>>>    - How to manage the risk?
>>>>>>    - How to handle profit? (especially in case of a joint event with
>>>>>>    FOSS4G)
>>>>>>    - What would be the best conference calendar (weekends, working
>>>>>>    days, optional events before and after, ...)
>>>>>>    - Which dates would be possible in Bogor and Bangkok?
>>>>>>
>>>>>> Here once more the link to Hackpad:
>>>>>> https://hackpad.com/SotM-Asia-Venue-discussion-6cIv1RmFqKv
>>>>>>
>>>>>> As Maning said, the Philippines would be interested to host
>>>>>> SotM-Asia, but would probably prefer the year after to have more time for
>>>>>> preparations. I think this is good.
>>>>>>
>>>>>> Anything else?
>>>>>>
>>>>>> Daniel
>>>>>>
>>>>>> PS: if we could manage to use Skype phone call rather than chat next
>>>>>> time, this might allow to make the meeting a bit shorter and more
>>>>>> efficient, I think.
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Georepublic UG & Georepublic Japan
>>>>>> eMail: daniel.kastl at georepublic.de
>>>>>> Web: http://georepublic.de
>>>>>>
>>>>>> _______________________________________________
>>>>>> Sotm-asia mailing list
>>>>>> Sotm-asia at openstreetmap.org
>>>>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>>>>
>>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Sotm-asia mailing list
>>>>> Sotm-asia at openstreetmap.org
>>>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Georepublic UG & Georepublic Japan
>>>> eMail: daniel.kastl at georepublic.de
>>>> Web: http://georepublic.de
>>>>
>>>
>>>
>>> _______________________________________________
>>> Sotm-asia mailing list
>>> Sotm-asia at openstreetmap.org
>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>
>>>
>>
>>
>> --
>> Georepublic UG & Georepublic Japan
>> eMail: daniel.kastl at georepublic.de
>> Web: http://georepublic.de
>>
>
>
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>

-- 
Georepublic UG & Georepublic Japan
eMail: daniel.kastl at georepublic.de
Web: http://georepublic.de
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