[Sotm-asia] Next meeting and quick review

Thu Jul 4 07:55:20 UTC 2013

Hi all,

I have closed the poll with having the meeting set to Friday noon (12:00 to
14:00 Japanese time, so this should be slightly earlier in Indonesia and
Thailand).
It's good to see that Alex from Bogor and Sarawut from Bangkok will have a
time. It was also the time where most people could attend.

If possible I would like to try Skype call, since chat is still somehow
limited way of conversation.

Daniel

On Thu, Jul 4, 2013 at 3:42 PM, Kate Chapman <kate.chapman at hotosm.org>wrote:

> Hi All,
>
> I will try to join for part of the call, but we have a new team member
> starting here tomorrow at 10am so it will likely be difficult.
>
> I think any information I could provide was provided during the last call.
>
> Best,
>
> -Kate
>
>
> On Thu, Jul 4, 2013 at 11:51 AM, Daniel Kastl <daniel at georepublic.de>wrote:
>
>> Hi all,
>>
>> Thanks to Sarawut for updating the Wiki! I was a bit worried you're too
>> busy.
>>
>> Looking at Doodle poll, there is now a slight favorite on Friday around
>> noon.
>> Since there would be someone from both cities, Bogor and Bangkok, we
>> could make this time fix and close the poll. I know, it's very soon, but if
>> there are no objections ...
>>
>> Daniel
>>
>>
>>
>>
>>
>>
>> On Thu, Jul 4, 2013 at 1:40 PM, Alex Rollin <alex.rollin at gmail.com>wrote:
>>
>>> Thanks Daniel,
>>>
>>> I added a few notes about what we're prepared to do, from the Local
>>> Routes Foundation, here in Bogor.
>>>
>>>
>>> http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues/Bogor#Local_Organizing
>>>
>>> --
>>> Alex
>>>
>>>
>>> On Thu, Jul 4, 2013 at 11:29 AM, Daniel Kastl <daniel at georepublic.de>wrote:
>>>
>>>> Hi Alex,
>>>>
>>>> I think one problem organizing SotM-Asia will be, that you can't make
>>>> any big commitments like scholarships or extra cheap tickets until you have
>>>> not sponsors for that. But sponsors tend to be late (or at least the
>>>> payments are late). Then it's usally too late though to start scholarship
>>>> program or change the ticket prices.
>>>>
>>>> While OSMF is able to pay some initial costs, because they have usually
>>>> some budget leftover from previous years, SotM had to start from zero, and
>>>> if there are any costs like payments to reserve a venue, someone had to be
>>>> able to do this.
>>>>
>>>> In general financials are one thing we need to clarify before, because
>>>> this won't be a national event but involve several local chapters, and of
>>>> course we hope to continue this every year. So how would it be possible to
>>>> transfer profits from one to the next year, how to handle eventual risks,
>>>> etc.. I don't think OSMF would help as their primary event is the main SotM
>>>> conference.
>>>>
>>>> I have no answer for the financials, but I think it would be good to
>>>> involve all local chapters (not only the organizing country) to find
>>>> sponsors. It would be also good, that a local team doesn't need to start
>>>> from scratch every year. Examples like FOSS4G Japan, FOSSGIS Germany, also
>>>> SotM etc. show that if there is a core team joining the conference
>>>> organization every year, then things work more smooth and help to avoid
>>>> expensive professional organizers. A not so good example in my opinion is
>>>> FOSS4G.
>>>>
>>>> The German FOSSGIS started even last year to pay one person from the
>>>> community to manage the organization as a part time involvement. I think
>>>> this worked well and like this also unpopular tasks get done in time ;-)
>>>> The question here again would be, how to pay without an initial budget. And
>>>> of course it would be good if this person is going to do this job also in
>>>> the next years.
>>>>
>>>> Just a few thoughts.
>>>> Daniel
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> On Thu, Jul 4, 2013 at 12:49 PM, Alex Rollin <alex.rollin at gmail.com>wrote:
>>>>
>>>>> Bogor, Indonesia Venue Wiki Bid Updated
>>>>>
>>>>> http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues/Bogor
>>>>>
>>>>> Of note -
>>>>> * Caterer Identified (1.50USD/portion) (estimated total of
>>>>> 6USD/person/day food cost)
>>>>> * Potential Dedicated Prmiary Venue Identified 110m2 (1200sqft)
>>>>> (200USD/Day, 1USD/Person/Day) (Internet on Site) (Negotiations begin Monday)
>>>>>
>>>>> Discussion Page
>>>>>
>>>>> I am building a potential list of sponsors and readying to reach out
>>>>> to them for preliminary invitations. I would very much appreciate learning
>>>>> from previous SOTM activities about this. On my list so far:
>>>>>
>>>>> Development NGOs using GIS
>>>>> GIS Tech, Survey, Software companies
>>>>> GIS Stats and Development within Government
>>>>> Universities with GIS curriculum
>>>>>
>>>>> Do other chapters have outreach plans in place for the conference? Can
>>>>> I learn something from others about reaching out to schools and
>>>>> organizations, inviting them to the conference?
>>>>>
>>>>> I created a talk page  to discuss these questions and more:
>>>>>
>>>>> http://wiki.openstreetmap.org/wiki/Talk:State_of_the_Map_Asia_2013
>>>>>
>>>>> Thank you for your ideas and feedback!  The notes from the chat were
>>>>> MOST helpful. I really really really appreciated being able to read those.
>>>>>
>>>>> Kate, feel free to give me a call if you'd like to match up on
>>>>> anything ( 081281776145). I almost called you this morning in my state of
>>>>> excitement, but realized it was 6AM and that it would be rude.  Stay in
>>>>> touch!
>>>>>
>>>>> Alex
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Thu, Jul 4, 2013 at 7:13 AM, Daniel Kastl <daniel at georepublic.de>wrote:
>>>>>
>>>>>> Thanks, Alex!
>>>>>>
>>>>>> I think we should also make sure, that at least 1 person involved in
>>>>>> each venue proposal is able to attend each meeting.
>>>>>> So this would be Bogor and Bangkok right now.
>>>>>>
>>>>>> @Sarawut: I guess you're also quite busy with your regular job. Do
>>>>>> you think you can manage to add the "Call for venue - Bangkok" Wiki page
>>>>>> until the next meeting ... which might be even tomorrow. Right now tomorrow
>>>>>> has the most convenient time slot for the majority of the people signed up
>>>>>> at the Doodle poll so far. It would be also nice, if the local team in
>>>>>> Bangkok would be more than 1 person, so you can share the tasks.
>>>>>>
>>>>>> Daniel
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Thu, Jul 4, 2013 at 8:59 AM, Alex Rollin <alex.rollin at gmail.com>wrote:
>>>>>>
>>>>>>> A reminder to check out the poll for the next meeting time:
>>>>>>> http://www.doodle.com/qyw45bp2w5r2wnnp
>>>>>>>
>>>>>>> I am travelling the next 2 days but will make every effort to attend
>>>>>>> should the meeting be placed on Friday or Saturday.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Alex
>>>>>>>
>>>>>>>
>>>>>>> On Tue, Jul 2, 2013 at 12:21 PM, Daniel Kastl <daniel at georepublic.de
>>>>>>> > wrote:
>>>>>>>
>>>>>>>> Hi all,
>>>>>>>>
>>>>>>>> Thanks for the Skype chat yesterday!
>>>>>>>> I think we ended with several open questions, so I think it would
>>>>>>>> be good to not wait so long for the next meeting.
>>>>>>>>
>>>>>>>> Therefor I have created a new Doodle poll:
>>>>>>>> http://www.doodle.com/qyw45bp2w5r2wnnp
>>>>>>>> Personally I don't know yet, if I could attend on Monday. So if you
>>>>>>>> think these are inconvenient options, just let me know and we can add more
>>>>>>>> (and better ones).
>>>>>>>>
>>>>>>>> I think some to-do list until the next meeting would be:
>>>>>>>>
>>>>>>>>    - A "Call for Venue" page for Bangkok:
>>>>>>>>    http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues
>>>>>>>>    - Collect information about accommodation in Bogor and Bangkok
>>>>>>>>    - Find a way how to finance the event
>>>>>>>>    - How to manage the risk?
>>>>>>>>    - How to handle profit? (especially in case of a joint event
>>>>>>>>    with FOSS4G)
>>>>>>>>    - What would be the best conference calendar (weekends, working
>>>>>>>>    days, optional events before and after, ...)
>>>>>>>>    - Which dates would be possible in Bogor and Bangkok?
>>>>>>>>
>>>>>>>> Here once more the link to Hackpad:
>>>>>>>> https://hackpad.com/SotM-Asia-Venue-discussion-6cIv1RmFqKv
>>>>>>>>
>>>>>>>> As Maning said, the Philippines would be interested to host
>>>>>>>> SotM-Asia, but would probably prefer the year after to have more time for
>>>>>>>> preparations. I think this is good.
>>>>>>>>
>>>>>>>> Anything else?
>>>>>>>>
>>>>>>>> Daniel
>>>>>>>>
>>>>>>>> PS: if we could manage to use Skype phone call rather than chat
>>>>>>>> next time, this might allow to make the meeting a bit shorter and more
>>>>>>>> efficient, I think.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Georepublic UG & Georepublic Japan
>>>>>>>> eMail: daniel.kastl at georepublic.de
>>>>>>>> Web: http://georepublic.de
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Sotm-asia mailing list
>>>>>>>> Sotm-asia at openstreetmap.org
>>>>>>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Sotm-asia mailing list
>>>>>>> Sotm-asia at openstreetmap.org
>>>>>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>>>>>
>>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Georepublic UG & Georepublic Japan
>>>>>> eMail: daniel.kastl at georepublic.de
>>>>>> Web: http://georepublic.de
>>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Sotm-asia mailing list
>>>>> Sotm-asia at openstreetmap.org
>>>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> Georepublic UG & Georepublic Japan
>>>> eMail: daniel.kastl at georepublic.de
>>>> Web: http://georepublic.de
>>>>
>>>
>>>
>>> _______________________________________________
>>> Sotm-asia mailing list
>>> Sotm-asia at openstreetmap.org
>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>
>>>
>>
>>
>> --
>> Georepublic UG & Georepublic Japan
>> eMail: daniel.kastl at georepublic.de
>> Web: http://georepublic.de
>>
>> _______________________________________________
>> Sotm-asia mailing list
>> Sotm-asia at openstreetmap.org
>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>
>>
>
>
> --
> Kate Chapman
> Humanitarian OpenStreetMap Team
> email: kate.chapman at hotosm.org
> U.S. mobile: +1 703 673 8834
> Indonesian mobile: +62 82123068370
>

-- 
Georepublic UG & Georepublic Japan
eMail: daniel.kastl at georepublic.de
Web: http://georepublic.de
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.openstreetmap.org/pipermail/sotm-asia/attachments/20130704/7be58f5d/attachment-0001.html>