[Sotm-asia] Next meeting and quick review

Thu Jul 4 06:42:40 UTC 2013

Hi All,

I will try to join for part of the call, but we have a new team member
starting here tomorrow at 10am so it will likely be difficult.

I think any information I could provide was provided during the last call.

Best,

-Kate

On Thu, Jul 4, 2013 at 11:51 AM, Daniel Kastl <daniel at georepublic.de> wrote:

> Hi all,
>
> Thanks to Sarawut for updating the Wiki! I was a bit worried you're too
> busy.
>
> Looking at Doodle poll, there is now a slight favorite on Friday around
> noon.
> Since there would be someone from both cities, Bogor and Bangkok, we could
> make this time fix and close the poll. I know, it's very soon, but if there
> are no objections ...
>
> Daniel
>
>
>
>
>
>
> On Thu, Jul 4, 2013 at 1:40 PM, Alex Rollin <alex.rollin at gmail.com> wrote:
>
>> Thanks Daniel,
>>
>> I added a few notes about what we're prepared to do, from the Local
>> Routes Foundation, here in Bogor.
>>
>>
>> http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues/Bogor#Local_Organizing
>>
>> --
>> Alex
>>
>>
>> On Thu, Jul 4, 2013 at 11:29 AM, Daniel Kastl <daniel at georepublic.de>wrote:
>>
>>> Hi Alex,
>>>
>>> I think one problem organizing SotM-Asia will be, that you can't make
>>> any big commitments like scholarships or extra cheap tickets until you have
>>> not sponsors for that. But sponsors tend to be late (or at least the
>>> payments are late). Then it's usally too late though to start scholarship
>>> program or change the ticket prices.
>>>
>>> While OSMF is able to pay some initial costs, because they have usually
>>> some budget leftover from previous years, SotM had to start from zero, and
>>> if there are any costs like payments to reserve a venue, someone had to be
>>> able to do this.
>>>
>>> In general financials are one thing we need to clarify before, because
>>> this won't be a national event but involve several local chapters, and of
>>> course we hope to continue this every year. So how would it be possible to
>>> transfer profits from one to the next year, how to handle eventual risks,
>>> etc.. I don't think OSMF would help as their primary event is the main SotM
>>> conference.
>>>
>>> I have no answer for the financials, but I think it would be good to
>>> involve all local chapters (not only the organizing country) to find
>>> sponsors. It would be also good, that a local team doesn't need to start
>>> from scratch every year. Examples like FOSS4G Japan, FOSSGIS Germany, also
>>> SotM etc. show that if there is a core team joining the conference
>>> organization every year, then things work more smooth and help to avoid
>>> expensive professional organizers. A not so good example in my opinion is
>>> FOSS4G.
>>>
>>> The German FOSSGIS started even last year to pay one person from the
>>> community to manage the organization as a part time involvement. I think
>>> this worked well and like this also unpopular tasks get done in time ;-)
>>> The question here again would be, how to pay without an initial budget. And
>>> of course it would be good if this person is going to do this job also in
>>> the next years.
>>>
>>> Just a few thoughts.
>>> Daniel
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> On Thu, Jul 4, 2013 at 12:49 PM, Alex Rollin <alex.rollin at gmail.com>wrote:
>>>
>>>> Bogor, Indonesia Venue Wiki Bid Updated
>>>>
>>>> http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues/Bogor
>>>>
>>>> Of note -
>>>> * Caterer Identified (1.50USD/portion) (estimated total of
>>>> 6USD/person/day food cost)
>>>> * Potential Dedicated Prmiary Venue Identified 110m2 (1200sqft)
>>>> (200USD/Day, 1USD/Person/Day) (Internet on Site) (Negotiations begin Monday)
>>>>
>>>> Discussion Page
>>>>
>>>> I am building a potential list of sponsors and readying to reach out to
>>>> them for preliminary invitations. I would very much appreciate learning
>>>> from previous SOTM activities about this. On my list so far:
>>>>
>>>> Development NGOs using GIS
>>>> GIS Tech, Survey, Software companies
>>>> GIS Stats and Development within Government
>>>> Universities with GIS curriculum
>>>>
>>>> Do other chapters have outreach plans in place for the conference? Can
>>>> I learn something from others about reaching out to schools and
>>>> organizations, inviting them to the conference?
>>>>
>>>> I created a talk page  to discuss these questions and more:
>>>>
>>>> http://wiki.openstreetmap.org/wiki/Talk:State_of_the_Map_Asia_2013
>>>>
>>>> Thank you for your ideas and feedback!  The notes from the chat were
>>>> MOST helpful. I really really really appreciated being able to read those.
>>>>
>>>> Kate, feel free to give me a call if you'd like to match up on anything
>>>> ( 081281776145). I almost called you this morning in my state of
>>>> excitement, but realized it was 6AM and that it would be rude.  Stay in
>>>> touch!
>>>>
>>>> Alex
>>>>
>>>>
>>>>
>>>>
>>>> On Thu, Jul 4, 2013 at 7:13 AM, Daniel Kastl <daniel at georepublic.de>wrote:
>>>>
>>>>> Thanks, Alex!
>>>>>
>>>>> I think we should also make sure, that at least 1 person involved in
>>>>> each venue proposal is able to attend each meeting.
>>>>> So this would be Bogor and Bangkok right now.
>>>>>
>>>>> @Sarawut: I guess you're also quite busy with your regular job. Do you
>>>>> think you can manage to add the "Call for venue - Bangkok" Wiki page until
>>>>> the next meeting ... which might be even tomorrow. Right now tomorrow has
>>>>> the most convenient time slot for the majority of the people signed up at
>>>>> the Doodle poll so far. It would be also nice, if the local team in Bangkok
>>>>> would be more than 1 person, so you can share the tasks.
>>>>>
>>>>> Daniel
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Thu, Jul 4, 2013 at 8:59 AM, Alex Rollin <alex.rollin at gmail.com>wrote:
>>>>>
>>>>>> A reminder to check out the poll for the next meeting time:
>>>>>> http://www.doodle.com/qyw45bp2w5r2wnnp
>>>>>>
>>>>>> I am travelling the next 2 days but will make every effort to attend
>>>>>> should the meeting be placed on Friday or Saturday.
>>>>>>
>>>>>>
>>>>>>
>>>>>> --
>>>>>> Alex
>>>>>>
>>>>>>
>>>>>> On Tue, Jul 2, 2013 at 12:21 PM, Daniel Kastl <daniel at georepublic.de>wrote:
>>>>>>
>>>>>>> Hi all,
>>>>>>>
>>>>>>> Thanks for the Skype chat yesterday!
>>>>>>> I think we ended with several open questions, so I think it would be
>>>>>>> good to not wait so long for the next meeting.
>>>>>>>
>>>>>>> Therefor I have created a new Doodle poll:
>>>>>>> http://www.doodle.com/qyw45bp2w5r2wnnp
>>>>>>> Personally I don't know yet, if I could attend on Monday. So if you
>>>>>>> think these are inconvenient options, just let me know and we can add more
>>>>>>> (and better ones).
>>>>>>>
>>>>>>> I think some to-do list until the next meeting would be:
>>>>>>>
>>>>>>>    - A "Call for Venue" page for Bangkok:
>>>>>>>    http://wiki.openstreetmap.org/wiki/State_of_the_Map_Asia_2013/Call_for_Venues
>>>>>>>    - Collect information about accommodation in Bogor and Bangkok
>>>>>>>    - Find a way how to finance the event
>>>>>>>    - How to manage the risk?
>>>>>>>    - How to handle profit? (especially in case of a joint event
>>>>>>>    with FOSS4G)
>>>>>>>    - What would be the best conference calendar (weekends, working
>>>>>>>    days, optional events before and after, ...)
>>>>>>>    - Which dates would be possible in Bogor and Bangkok?
>>>>>>>
>>>>>>> Here once more the link to Hackpad:
>>>>>>> https://hackpad.com/SotM-Asia-Venue-discussion-6cIv1RmFqKv
>>>>>>>
>>>>>>> As Maning said, the Philippines would be interested to host
>>>>>>> SotM-Asia, but would probably prefer the year after to have more time for
>>>>>>> preparations. I think this is good.
>>>>>>>
>>>>>>> Anything else?
>>>>>>>
>>>>>>> Daniel
>>>>>>>
>>>>>>> PS: if we could manage to use Skype phone call rather than chat next
>>>>>>> time, this might allow to make the meeting a bit shorter and more
>>>>>>> efficient, I think.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> --
>>>>>>> Georepublic UG & Georepublic Japan
>>>>>>> eMail: daniel.kastl at georepublic.de
>>>>>>> Web: http://georepublic.de
>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> Sotm-asia mailing list
>>>>>>> Sotm-asia at openstreetmap.org
>>>>>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>>>>>
>>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> Sotm-asia mailing list
>>>>>> Sotm-asia at openstreetmap.org
>>>>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>>>>
>>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Georepublic UG & Georepublic Japan
>>>>> eMail: daniel.kastl at georepublic.de
>>>>> Web: http://georepublic.de
>>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Sotm-asia mailing list
>>>> Sotm-asia at openstreetmap.org
>>>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>>>
>>>>
>>>
>>>
>>> --
>>> Georepublic UG & Georepublic Japan
>>> eMail: daniel.kastl at georepublic.de
>>> Web: http://georepublic.de
>>>
>>
>>
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>> http://lists.openstreetmap.org/listinfo/sotm-asia
>>
>>
>
>
> --
> Georepublic UG & Georepublic Japan
> eMail: daniel.kastl at georepublic.de
> Web: http://georepublic.de
>
> _______________________________________________
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>
>

-- 
Kate Chapman
Humanitarian OpenStreetMap Team
email: kate.chapman at hotosm.org
U.S. mobile: +1 703 673 8834
Indonesian mobile: +62 82123068370
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