[OSM-talk-be] SOTM 2016 and meetings

[joost schouppe]

Hi all,

It is a long way off, but the SOTM team is getting started already. We
already looked into several locations, we kind of picked a logo, we found a
nice designer too. We're thinking of the VUB at the moment, because of some
problems with the ULB location. And there is still a chance that we might
work with the European Parliament, but that is still up in the air.

For the time being, there aren't that many tasks. But it would be great to
start building our volunteer network now. I think it should be quite clear
that if we meet now, it will be more about ideas and community building
than actually working on tasks. So we do run the risk of wearing people out
with meetings without a real need (I sometimes feel the Meetups have that
effect on some of us).
The one exception maybe that we could start laying the foundation for a
website already, Ben Abelshausen is setting up a Github space as we speak.

I guess the lack of much concrete actions is why the SOTM hasn't been
talking so much. As Rob mentioned today, SOTM is used to working under
thight deadlines. This having-a-lot-of-time is a wholly different
challenge. If anyone is feeling excluded, don't. Join. We're also going to
send more frequent updates to this list from now on.
To give you an idea of the kind of things will have to get done, this is
from the "talent matrix". Some of these task could really use a hand.

Nicholas, if you can arrange the ESI on any day, I would suggest to make a
Doodle with a wide variety of options (daytime, evening, weekend, weekday)
to see who wants to come and what is best for everyone.

Sponsorship - developing sponsorship pack / tiers
Sponsorship - Local
Sponsorship - International
Ticket sales - coordinating
Budget - bookkeeper
Scholarship program
Scholarship committee (to review scholarship requests)
Venue (co-ordination with venue company)
Accommodation
Catering
Social events
Wi-fi access
AV for presenters
Video Streaming
Merchandise / freebies
TShirts and Lanyards
Booklet / guide for attendees
Brand / Design / Logo
Website
Communication to OSM community- twitter, blogs, etc
Communication / outreach to non-OSM community (open source/data, etc)
Communication / outreach for promotion (local media, newsprint etc)
Call for presentations - organising / coordinating
Call for presentations - initial ranking
Call for presentations - programme
Keynote speakers - sourcing and coordinating
Non-talk content (workshops, hack events)
Volunteer co-ordination
Volunteer training (including Code of Conduct)




Joost

2015-08-24 16:23 GMT+02:00 Ben Laenen <benlaenen at gmail.com>:

> Ah, ok, misread it then :-) Sorry for the noise
>
> Ben
>
> On Mon, Aug 24, 2015 at 4:17 PM, Jo <winfixit at gmail.com> wrote:
> > The conference itself will be held in the venue where FOSDEM takes place.
> > ESI is convenient for preparatory meetings, due to its location.
> >
> > Jo
> >
> > 2015-08-24 16:10 GMT+02:00 Ben Laenen <benlaenen at gmail.com>:
> >>
> >> On Sun, Aug 23, 2015 at 11:02 PM, Nicolas Pettiaux <nicolas at pettiaux.be
> >
> >> wrote:
> >> > ESI is well located centrally, close to Central station, if has the
> >> > infrastructure (as it is a computing school), and I can most probably
> >> > obtain
> >> > the room for free.
> >>
> >> Does it have big enough rooms? Because the pictures in the gallery on
> >> its website only show small classrooms. If a thousand people are
> >> coming we may need to have at least one auditorium that can seat a few
> >> hundred.
> >>
> >> Ben
> >>
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