[OSM-talk-be] Call for Venues Open: State of the Map 2016

[Pieter-Jan Pauwels]

Hi everyone, 

Just my two cents on SOTM-2016. 

-Organising Open Belgium 2015 cost OKFN Belgium around 3 months of fulltime work as organiser, with two other co-organisers and a communication partner. Something like this is even harder if it not your full time job and especially when your audience is spread around the globe.
-But having a location and ULB as a venue partner is a great advantage. You can use it’s proximity to the NL / DE border as a positive way to show that it is strategically located. Having a fixed point like that is good for your proposal. 
-Even if most of the organising is done by volunteers, beware that costs pile up quickly, maybe it would be wise to contact the people from Karlsruhe (SOT-EU 14) and Birmingham (SOTM-global 13) to see what their challenges were, what do you need to consider ask for a broad estimation of the costs (financially and in time / manpower). This will give you a clear vision of what assets you need to make this a success. 

If you want help with the proposal let us know :). We can even co-organise the whole event if you want, we can see if we can find some commercial funding to make this possible. 

Kind regards,
Pieter-Jan
	
Pieter-Jan Pauwels
Community Coordinator, Open Knowledge Belgium
m: +32 476 66 27 77 <tel:+32 476 66 27 77> | e: pieter-jan.pauwels at okfn.org <mailto:pieter-jan.pauwels at okfn.org> | w: okfn.be <http://okfn.be/> 

> On 12 Mar 2015, at 09:40, Ben Abelshausen <ben.abelshausen at gmail.com> wrote:
> 
> Hi,
> 
> We need to be careful not to burn up everybody and make sure we don't overstep on what we can handle. There are still just about 5-8 people willing to contribute in some way so I think it's risky to start doing too much too soon.
> 
> I think it's a good idea to organize smaller mapping events, like mapping parties, and then to go for organizing SOTM-2016. Having two conferences/events may be a bit much. I think it's possible to submit a proposal for SOTM-2016 and if it fails we can always try to organize SOTM-EU (maybe with OSM-FR, I heard there have been some vague plans for this) or SOTM-BE.
> 
> We should be able to finance this with only sponsors from the OSM-world as has been done in the past. For sure if we get the venue from ULB. I think our priority should be, apart from ongoing mapping parties and meetups, to do this:
> 
> http://wiki.openstreetmap.org/wiki/State_Of_The_Map_2016/Call_for_venues <http://wiki.openstreetmap.org/wiki/State_Of_The_Map_2016/Call_for_venues>
> 
> And to talk about how/who/when as soon as possible. We can reuse all our efforts and the same group of people that has submitted the proposal for SOTM-EU or SOTM-BE.
> 
> I think we need to focus on a clear goal, and SOTM 2016 could be just what we need!
> 
> Met vriendelijke groeten,
> Best regards,
> 
> Ben Abelshausen
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