[HOT] HOT Board Minutes - December 2015 and January 2016

Rod Bera rod at goarem.org
Sun Jan 31 20:36:47 UTC 2016


Hi Jorieke and Martin,



On 31/01/16 19:10, Jorieke Vyncke wrote:
> Hello Rod,
> 
> Thanks for your question. In fact I do not have a lot to add to what
> Martin said. Some things are indeed just not suitable for wider
> distribution. Martin gives already the example of disputes among
> community members, but I also think about sensitive staffing issues.
> E.g. should everybody (even the membership) really know that a staff
> member wants a few days off because of health issues or a family
> crises?
Of course not, for basic human AND legal reasons. See my answer to
Martin below.
> 
> In what I do agree with you Rod, is that we probably better could
> state what kind of issues are not for public release.  Let’s see if I
> can work something out to make this clearer.
> 
> Best greetings,
> 
> Jorieke
> 
> 
> On 1/26/16, Martin Dittus <martin at dekstop.de> wrote:
>> As someone who has sat on the board of a large community organisation
>> (>1,000 members) I accept that some concerns are not suitable for wide
>> distribution. For example, if the board is asked to deal with a dispute
>> among community members, then the matter should be discussed in confidence
>> unless explicitly requested by all parties. 
But you can formulate things the way you/Martin did:
"resolve a dispute among community members".
At least we know what it's about without disclosing what is by the way
protected by law (confidentiality on persons).
And at the same time we also abide by laws instituting good governance,
accountability, basic information of members of an organisation they are
part of.

And, Martin, I too had similar experience as the one you're putting
forward (on the legislative and sovereign authority of a 50k-member+
organisation). As such it doesn't give your/my arguments more weight
than anyone else's.

Rod




(I have no idea what this
>> section in the minutes was actually referring to.)
>>
>> m.
>>
>>
>>
>>
>>> On 26 Jan 2016, at 20:06, Rod Bera <rod at goarem.org> wrote:
>>>
>>> Hi Jorieke,
>>>
>>> this is not personal, as this practice dates back from days you weren't
>>> in office yet, not even a member.
>>>
>>> But I have to say once again I have a serious problem with this kind of
>>> item:
>>>
>>> "
>>>
>>> 3. [Not for Public Release]
>>>
>>> PRESENTING: ​Dale
>>>
>>> ACTION: Vote
>>>
>>> NOTES:
>>>
>>> We discussed and voted on the matter. The item was approved.This item
>>> was to be shared with the Membership Chair.
>>>
>>> "
>>>
>>> An example of the secrecy I believe is detrimental to HOT in terms of
>>> trust, transparency, accountability, democracy. This isn't new in HOT
>>> matters but is to new members.
>>>
>>> Note: I agree there could be some stuff not for public release, but this
>>> should not hold for members. If this was subsequently brought to
>>> members' knowledge could we add a reference to the actual documents (and
>>> access this document)? Or are the members denied information on this
>>> "item 3"?
>>>
>>> Regards,
>>>
>>> Rod
>>>
>>> On 22/01/16 20:29, Jorieke Vyncke wrote:
>>>> Hello hotties,
>>>>
>>>> Sharing the board minutes of our December 2015 and January 2016
>>>> meetings with you.
>>>>
>>>> Informal discussion December 9:
>>>> https://drive.google.com/open?id=0B65TOMtm9My4bnB6bk15dzdqN0U
>>>>
>>>> Board meeting December 23:
>>>> https://drive.google.com/open?id=0B65TOMtm9My4NWZ2R1Y2WHRGRlE
>>>>
>>>> Board meeting January 6:
>>>> https://drive.google.com/open?id=0B65TOMtm9My4azV1VUE3b01QOUU
>>>>
>>>> Board meeting January 20:
>>>> https://drive.google.com/open?id=0B65TOMtm9My4Sk9lRGMweFJFX1k
>>>>
>>>> Questions are like always welcome!
>>>>
>>>> Best greetings,
>>>>
>>>> Jorieke
>>>>
>>>> _______________________________________________
>>>> HOT mailing list
>>>> HOT at openstreetmap.org
>>>> https://lists.openstreetmap.org/listinfo/hot
>>>>
>>>
>>>
>>> --
>>> Rod Béra,  MCF Géomatique                /   Lecturer, Geomatics
>>>           et SIG pour l'Environnement  /    and Environmental GIS
>>> Agrocampus-Ouest|65 r.Saint-Brieuc|CS84215|35042 Rennes cedex|France
>>> +33 (0) 223 48 5553 - roderic.bera at agrocampus-ouest.fr
>>>
>>> _______________________________________________
>>> HOT mailing list
>>> HOT at openstreetmap.org
>>> https://lists.openstreetmap.org/listinfo/hot
>>
>>
>> _______________________________________________
>> HOT mailing list
>> HOT at openstreetmap.org
>> https://lists.openstreetmap.org/listinfo/hot
>>
> 


-- 
Rod Béra,  MCF Géomatique                /   Lecturer, Geomatics
           et SIG pour l'Environnement  /    and Environmental GIS
Agrocampus-Ouest|65 r.Saint-Brieuc|CS84215|35042 Rennes cedex|France
+33 (0) 223 48 5553 - roderic.bera at agrocampus-ouest.fr



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