[Osmf-talk] Treasurer's report for 2017 AGM

nicolas chavent nicolas.chavent at gmail.com
Mon Dec 18 21:36:03 UTC 2017


Hi Rob, Mikel and Gregory,

First off, all I said about reporting in OSMF (Chairperson & SoTM), was
said without distrust and respect for the voluntary work put in the OSMF.
All was said with (now) two quotes in minds:

*> *






*Christoph, you are - like I am - a great proponent of a volunteer run
board, where we don't throw around money to have things run
"professionally". This means that board work is done by people who have a
job, a family, and other volunteer committments on top of that, and
sometimes things fall between the cracks. It's ok to watch us - please do -
but perhaps you can be a little forgiving from time to time too!
[Frederik]*Thanks
Rob for adding a second quote worthy of consideration while talking about
reporting
*.   **> Note: Please remember to "assume positive intent" when responding.
We at but mere humans... :-) [Rob]*

I made my points about reporting clear in two previous emails:
- Chairperson's report for the AGM [1]
- Summaries for 2017 [2]
In short: for some members (myself included) the current level of thematic
reporting is not satisfactory for a yearly report and deserve more
attention so that
- reporting expectations can be better assessed and
- outline and key features as well as documents for a yearly report +
authorship + time lines for production and publication be collectively
defined
This would help inform the membership during the vote and prior the GM and
help in election and orientation discussions.

The same reporting reqs apply to SoTM as a significant part of the OSMF
yearly activity;
I think it could be interesting to collectively produce for 2017 some form
of report that would allow to both improve what has been already
documented, collect/sum up lessons learned documents and possibly review
some of the processes with an after action report style.
While reviewing the many SoTM aspects, and without offering any guarantee
to improve the selection processes, I'd be interested to have a look at the
motivations of the scholars candidates and at the set of criteria +
discussions orientations that lead to selecting the actual scholars, so
thanks Rob for this offer of yours.

Best,
Nicolas

[1]:
https://lists.openstreetmap.org/pipermail/osmf-talk/2017-December/004861.html

[2]]:
https://lists.openstreetmap.org/pipermail/osmf-talk/2017-December/004867.html


On Mon, Dec 18, 2017 at 9:36 PM, Rob Nickerson <rob.j.nickerson at gmail.com>
wrote:

> Hi all,
>
> *Note: Please remember to "assume positive intent" when responding. We at
> but mere humans... :-)*
>
> As a general reminder the OSMF working groups are always open to more
> help. In regards to the SotM-WG the barrier to entry is very low (email
> team AT stateofthemap DOT org) and we will then work with you to see where
> you could fit in.
>
> As Mikel pointed out, a few of us have been working on adding more
> information to the wiki but this is slow progress as the hours taken to run
> SotM alone consume a lot of time - documenting it just adds to the
> pressure. Where we have a clear cut (ie. yes/no) policy in place for the
> scholarship we have documented it. We also have documented the general aims
> of SotM. The selection process Mikel set out highlights many of the factors
> that get taken in to consideration after a first pass (scoring, as
> described on the wiki). As Christoph has pointed out he missed educational
> gain to the scholar. I am pleased to confirm that this is included and many
> of the scholars from 2017 have returned home and taken actions directly
> based on what they learnt at SotM (the chat group that the scholars set up
> is still active today!).
>
> For SotM 2017 there were 8 people involved in the selection process. I
> have tried to highlight major affiliations when known. As always we welcome
> more people to join this process.
>
>    - Kristin Bott (Kristin had recently undertaken an exercise to review
>    travel grant programs across a number of open source geo / open mapping /
>    etc conferences)Rob Nickerson (SotM 2017 lead, OSM UK Local Chapter)
>    - Mikel Maron (OSMF Board)
>    - Kate Chapman (OSMF Board)
>    - Ilya Zverev (OSMF Board)
>    - Gregory Marler (OSM UK Local Chapter)
>    - Dorothea Kazazi (OSMF Assistant, although I believe she did the
>    scoring as a volunteer)
>    - Benoit Fournier (OSM France Local Chapter)
>
> In my two years doing this I have found that you can have some clear cut
> rules, other parts require a lot of debate and discussion amongst the
> selection team. If we could write a computer code that does this all for us
> then (a) we would have, and (b) it would be open to abuse. Nevertheless we
> welcome your thoughts on the process.
>
> @Nicolas & Christoph: What I can do is share the submissions with you from
> both 2016 and 2017. You could then work on coming up with a selection
> process and provide us feedback. If this is of interest, please drop me a
> note so that we can discuss. Some data will likely need redacting (email
> addresses) but hopefully we can keep much of the original data. I would
> recommend putting aside 8 hours to read all the form responses, plus maybe
> the same again to work on a basic selection process.
>
> Best regards,
>
> *Rob*
>
> On 18 December 2017 at 17:11, nicolas chavent <nicolas.chavent at gmail.com>
> wrote:
>
>> Gregory and Mikel, your points are interesting but they are scattered
>> over various bits of emails and lack the comprehensive narrative that
>> facilitate a solid understanding by OSMF and OSM folks.
>> That's where solid reports SoTM and Chairperson are needed. They would
>> surely feed and guide constructive email discussions which would eventually
>> lead (or minimally contributed) to a better informed membership, as well as
>> better ensuring accountability of OSMF resources.
>> Hence why, we shall look more seriously at reporting than sharing
>> minutes, collection of minutes and broad overview of yearly achievements.
>> Best,
>> Nicolas
>>
>>
>> On Mon, Dec 18, 2017 at 4:44 PM, Mikel Maron <mikel.maron at gmail.com>
>> wrote:
>>
>>> > It's really difficult to figure out a firm selection criteria
>>>
>>> Don't get the impression that there are not selection criteria. Rather
>>> it is hard to balance out all the criteria against so many good candidates,
>>> and the deliberations are very thorough.
>>>
>>> Some of the criteria considered are
>>>
>>> * Geographical representation -> we're mapping the whole world, SotM
>>> should have participants from everywhere
>>> * Minority groups representation -> bring greater ethnic and gender
>>> representation to SotM
>>> * Community activity and benefit -> what is the track record of
>>> participant in their local community, and how will the community benefit
>>> from their attendance
>>> * Participation at SotM -> what will there presence bring to SotM in
>>> terms of sessions and participation
>>> * Financial need -> would not be able to attend without scholarship
>>> support
>>>
>>> -Mikel
>>>
>>> * Mikel Maron * +14152835207 <+1%20415-283-5207> @mikel s:mikelmaron
>>>
>>>
>>> On Monday, December 18, 2017, 10:07:42 AM EST, Gregory <
>>> sotm at livingwithdragons.com> wrote:
>>>
>>>
>>>
>>> For SotM 2017 there were just over 100 candidates, I think it was 109
>>> after removing duplicates and empty entries.
>>>
>>> This is more a part of SotM-WG than directly by the board/treasurer,
>>> it's worth noting that SotM currently tries to be cost-neutral, and to keep
>>> ticket prices down.
>>> The scholarships are a way of allowing more people to attend. The number
>>> is based on the total number of delegates, but also reliant on conference
>>> sponsorship and time of volunteers.
>>>
>>>
>>> It's really difficult to figure out a firm selection criteria. Last week
>>> I was looking at how we will make of selection process more transparent,
>>> you can expect some of this to materialise in about 3 months around when we
>>> announce the call for scholar applications to SotM 2018.
>>>
>>> Our 2018 website is still being built, but the best way to get updates
>>> is to sing-up for the e-mail newsletter.
>>> There is a form at: https://2017.stateofthemap.org/
>>>
>>>
>>> If I missed any specific questions, or you have other ones regarding
>>> SotM then please let me know.
>>>
>>> Gregory Marler
>>> SotM WG (volunteer)
>>>
>>>
>>> On 9 December 2017 at 00:13, Christoph Hormann <chris_hormann at gmx.de>
>>> wrote:
>>>
>>> On Saturday 09 December 2017, Frederik Ramm wrote:
>>> > [...] but perhaps you can be a little forgiving from time
>>> > to time too!
>>>
>>> Not that i am really in a position to forgive here but you are aware
>>> that to forgive usually requires someone to admit a mistake?
>>>
>>> If Martijn had opened by apologizing and admitting that you should have
>>> published this before the whole election circus started my reaction
>>> would have been very different.
>>>
>>> Let me lead the way by admitting that i should have followed up on the
>>> previous hints about this - in particular here:
>>>
>>> http://wiki.osmfoundation.org/ wiki/Board/Minutes/2017-06-20#
>>> Closed_portion_of_meeting
>>> <http://wiki.osmfoundation.org/wiki/Board/Minutes/2017-06-20#Closed_portion_of_meeting>
>>>
>>> earlier.  I intended to do this but i failed to do so.
>>>
>>> --
>>> Christoph Hormann
>>> http://www.imagico.de/
>>>
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>>>
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>>
>>
>> --
>> Nicolas Chavent
>> Les Libres Géographes
>> Projet OpenStreetMap (OSM)
>> Projet Espace OSM Francophone (EOF)
>> Projet GeOrchestra
>> Mobile (FR): +33 (0)6 52 40 78 20 <+33%206%2052%2040%2078%2020>
>> Mobile (Bénin): +22962 55 85 91 <+229%2062%2055%2085%2091>
>> Email: nicolas.chavent at gmail.com
>> Skype: c_nicolas
>> Twitter: nicolas_chavent
>>
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>>
>


-- 
Nicolas Chavent
Les Libres Géographes
Projet OpenStreetMap (OSM)
Projet Espace OSM Francophone (EOF)
Projet GeOrchestra
Mobile (FR): +33 (0)6 52 40 78 20
Mobile (Bénin): +22962 55 85 91
Email: nicolas.chavent at gmail.com
Skype: c_nicolas
Twitter: nicolas_chavent
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