[Osmf-talk] Access to documentation of the decisions of the face-to-face meeting

Christoph Hormann chris_hormann at gmx.de
Wed Aug 7 13:25:17 UTC 2019

On Wednesday 07 August 2019, Peter Barth wrote:
> >
> > https://wiki.osmfoundation.org/wiki/Board/Minutes/2019-06-19#Commen
> >t_about_minutes_of_face-to-face_meetings
> the statement about the "need to take minutes but no need to publish"
> made me laugh :D I hope it's a bit out-of-context and was not a
> real statement :-)

No, the main reactions to my inquiry were - as minuted:

* that there were no formal decisions made so there was nothing to be
minuted (which is not the point as i mentioned in the discussion since
it is established practice to in the minutes to not only document the
formal decisions but also the discussion leading to them as well as
discussions that do not lead to a formal decision).
* that the AoA do not require minutes that were taken or that might be
produced retroactively to be published.

No one in the meeting hinted in any way that the face-to-face meeting
might not have been a board meeting according to the AoA!

> Anyways, usually Dorothea takes notes and has photographies of all
> sticky notes,.. thus, it should be possible to create meeting
> minutes.

That was also said in the meeting (including the general intention to do

> [...]
> So for me, the blogpost of Joost somehow qualifies as to let the
> audience know which topics had been discussed (although I hoped or
> expected it to be a bit more detailed). It's just not as "formal"
> as usual meeting minutes and it can't be found at the usual place
> (the wiki). So perhaps adding a link to the blogpost or sumarizing
> that post in the wiki would be enough?

As linked to the August meeting agenda mentions "a plan was developed"
(for microgrants).  Based on the assumption that the meeting was a
board meeting according to the AoA i requested seeing that plan and any
other plans that have been developed during that meeting.  I did not
request a word-by-word record of the discussion leading to the plan
(i.e. the 'brainstorming' part).  If the board wants to keep the
results of their meeting secret from the members until formal decisions
by declaring the meeting a non-meeting i think they should have the
guts to openly state this to the members.

Christoph Hormann

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